Administrative & Programs Coordinator - AGE Dept

ALTEN; Boston (MA); On-site; USD 55,000 - 65,000; Full time

Job summary

ALTEN seeks an Administrative/Department Coordinator in Boston to lead AGE residencies, support the Department Chair, and manage diverse admin duties. You will oversee budgeting, vendor coordination, and course setup, liaising with registrar offices and the grants team to ensure timely activities.

The role involves calendar management, travel arrangements, and event planning, with a focus on inclusivity and collaboration across departments within the School of Dentistry and Advanced Graduate

Qualifications

• Strong interpersonal communication and proofreading skills.
• Excellent writing and editing abilities.
• Strong organizational abilities and proactiveness.
• Previous university experience preferred.

Responsibilities

• Lead and coordinate AGE residencies based in the department.
• Support the DA and Chair with department admin duties.
• Organize administrative systems and serve as AGE residency contact.
• Negotiate with hotels, caterers, vendors within a set budget.
• Monitor grants and budgets; provide research and analysis.
• Assist in pre-award submissions and post-award setup.
• Coordinate AGE courses with Registrar and Dental Education offices.
• Provide administrative support to AGE residents and faculty.
• Manage calendar for the Chair; arrange travel and financial processing.
• Plan department events and special projects; promote inclusivity.

Skills

Interpersonal communication

Writing & proofreading

Organizational skills

Proactiveness

Job description

ALTEN seeks an Administrative/Department Coordinator in Boston to lead AGE residencies, support the Department Chair, and manage diverse admin duties. You will oversee budgeting, vendor coordination, and course setup, liaising with registrar offices and the grants team to ensure timely activities.

The role involves calendar management, travel arrangements, and event planning, with a focus on inclusivity and collaboration across departments within the School of Dentistry and Advanced Graduate