Administrative & Program Support Specialist

TSA Hiring Service; Danville (CA); On-site; USD 28,000 - 62,000; Full time

Benefits offered by this job

Federal Benefits

Job summary

TSA Program Assistant Opportunities in Danville seek organized individuals to support managers and staff with administrative coordination, data tracking, scheduling, and records management. The role involves preparing materials, maintaining files, and communicating across teams to keep operations on schedule.

Responsibilities expand to assist with finance, HR, scheduling, payroll, or other program areas while ensuring accuracy and adherence to procedures.

Qualifications

• Providing administrative or program support in a busy office environment.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Administrative support

Data tracking

Scheduling

Communication

Records management

Microsoft Office

Time management

Attention to detail

Tools

Microsoft Office

Excel

Job description

TSA Program Assistant Opportunities in Danville seek organized individuals to support managers and staff with administrative coordination, data tracking, scheduling, and records management. The role involves preparing materials, maintaining files, and communicating across teams to keep operations on schedule.

Responsibilities expand to assist with finance, HR, scheduling, payroll, or other program areas while ensuring accuracy and adherence to procedures.