Administrative Program Support 1

University of Connecticut; Storrs (CT); Presencial; USD 49.000 - 52.000; A tiempo parcial

Descripción de la vacante

The University of Connecticut's DREAM Center, within the PW-IASE, invites applications for a part-time Administrative Program Support 1. You will oversee day-to-day management of funded projects, accounts, orders, and payroll processes under the Director/Co-Director.

Responsibilities include administrative tasks, supporting graduate activities, scheduling, data reporting, and coordinating data processing to support the center's needs.

Formación

• Associate's degree with 2–3 years of related experience, or equivalent.
• Demonstrated written communication skills.
• Experience providing frontline customer service.

Responsabilidades

• Perform and support office administrative duties, including processing of administrative, financial, and personnel paperwork, searches and visas.
• Support the program’s graduate educational activities.
• Schedule conferences, workshops, meetings and day-to-day travel for the program and process reimbursements.
• Compile data and prepare statistical reports used to monitor or assess department activities, programs, and services or project future needs.
• Coordinate a variety of data processing functions central to the center's needs; schedule and produce routine computer reports.
• Assemble and interpret data, prepare administrative reports and handle correspondence for the program director and department head.
• Assist with diverse financial tasks, such as student payroll, travel reimbursements, and orders; monitor expenditures.
• Review records and data for accuracy, reconcile differences, and work with other staff and university offices to identify errors and make corrections.
• Monitor office supply inventory and coordinate maintenance for office equipment.
• Maintain records and prepare necessary reports.
• Perform related duties as required.

Conocimientos

Written communication

Frontline customer service

Deadline-driven

Office administration

Educación

Associate's degree or equivalent

Herramientas

Microsoft Office 365

Descripción del empleo

Search #: 499890
Work type: Part-time
Location: UConn Storrs
Categories: Administrative Services

JOB SUMMARY

The DREAM Center at the Pratt & Whitney Institute for Advanced Systems Engineering (PW-IASE) in the College of Engineering seeks applicants for a part-time position as Administrative Program Support 1. Under the direction of the Director and/or Co-Director of DREAM, the incumbent will provide day-to-day management and oversight of funded projects/grant accounts, orders and handling of payroll processes.

DUTIES AND RESPONSIBILITIES

• Perform and support office administrative duties, including processing of administrative, financial, and personnel paperwork, searches and visas.
• Support the program’s graduate educational activities.
• Schedule conferences, workshops, meetings and day-to-day travel for the program and process reimbursements.
• Compile data and prepare statistical reports used to monitor or assess department activities, programs, and services or project future needs.
• Coordinate a variety of data processing functions central to the center's needs; schedule and produce routine computer reports.
• Assemble and interpret data, prepare administrative reports and handle correspondence for the program director and department head.
• Assist with diverse financial tasks, such as student payroll, travel reimbursements, and orders; monitor expenditures.
• Review records and data for accuracy, reconcile differences, and work with other staff and university offices to identify errors and make corrections.
• Monitor office supply inventory and coordinate maintenance for office equipment.
• Maintain records and prepare necessary reports.
• Perform related duties as required.

MINIMUM QUALIFICATIONS

• Associate's degree and two to three years of related experience. An equivalent combination of education and/or experience may be substituted for the degree and years requirement.
• Demonstrated written communication skills.
• Experience providing frontline customer service.

PREFERRED QUALIFICATIONS

• Experience working in a higher education setting.
• Demonstrated ability to work in a deadline-driven environment.
• Proven ability to manage time in a fast-paced, high-volume environment.
• Demonstrated computer skills including experience with Microsoft Office 365 and related programs.
• Demonstrated ability to work with diverse student, administrative, and faculty populations and provide a commitment to the values of diversity, equity, and inclusion in an educational setting.

COMPENSATION & BENEFITS

The hiring range for this position is $49,000 to $52,000 at the full-time equivalent ($24,500 - $26,000 at 50% appointment). An offer of employment, if made, will be commensurate with the successful candidate’s skill and experience, as determined by the University.

For more information about benefits and other offerings available to University employees, we encourage you to review the Human Resources website and explore the sections under the Benefits & Leaves header at the top of the page. Under Benefits & Leaves, select Benefits to access an overview as well as additional information on topics such as paid time off, benefits, retirement, and other resources. As you explore these pages, please note that this position is covered by the University of Connecticut Professional Employees Association (UCPEA) and look for information specifically identified for UCPEA, as provisions may vary by employee group.

APPOINTMENT TERMS

This is a part-time, annually renewable position. Other rights, terms, and conditions of employment are contained in the collective bargaining agreement between the University of Connecticut and the University of Connecticut Professional Employees Association (UCPEA).

TERMS AND CONDITIONS OF EMPLOYMENT

Employment of the successful candidate is contingent upon the successful completion of a pre-employment criminal background check.

All members of the University of Connecticut are expected to exhibit appreciation of, and contribute to, an inclusive, respectful, and diverse environment for the University community.

The University of Connecticut aspires to create a community built on collaboration and belonging and has actively sought to create an inclusive culture within the workforce. The success of the University is dependent on the willingness of our diverse employee and student populations to share their rich perspectives and backgrounds in a respectful manner. This makes it essential for each member of our community to feel secure and welcomed and to thoroughly understand and believe that their ideas are respected by all. We strongly respect each individual employee’s unique experiences and perspectives and encourage all members of the community to do the same. All applicants will receive consideration for employment without regard to race, color, ethnicity, religion, age, sex, marital status, national origin, ancestry, sexual orientation, genetic information, physical or mental disabilities, veteran’s status, status as a victim of domestic violence and/or sexual assault and/or trafficking in persons as defined by Connecticut law, prior conviction of a crime, workplace hazards to the reproductive systems, or gender identity or expression

The University of Connecticut is an AA/EEO employer including for Disability and Veteran status.