Administrative Program Specialist A

DCFS-Department of Children and Family Services; Baton Rouge (LA); On-site; USD 45,000 - 65,000; Full time

Job summary

Department of Children and Family Services in Baton Rouge, LA is seeking an Administrative Program Specialist A to support the agency's mission of protecting children, empowering families, and strengthening communities. The role emphasizes compliance with policies, records management, and coordination of movable property to ensure efficient operations.

The position requires a bachelor’s degree or equivalent experience, with opportunities for professional growth and a structured work schedule, in

Qualifications

• Three years of experience in administrative services; OR
• Six years of full-time work experience in any field; OR
• A bachelor’s degree.
• Experience substitution: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Responsibilities

• Incumbent is this position will be responsible for work of an administrative and technical nature.
• interprets written documents, communicate effectively, orally and in writing.
• Develop, implement and monitor policies and procedures.
• Direct and coordinate the acquisition, transfer and disposal of moveable property.
• Maintain records, prepare reports, and compose correspondence.
• Attends trainings, staff meetings, and conferences related to assigned responsibilities.
• Performs other duties as assigned for the smooth operation of the Department.

Skills

Accepting Direction

Following Policies and Procedures

Making Accurate Judgements

Acting Decisively

Communicating Effectively

Testing and Troubleshooting

Thinking Critically

Education

Bachelor's degree

Job description

Department MISSION

To protect children, empower families, and strengthen communities so every child grows up safe, stable, and strong.

Department VISION

A future where every child thrives in a loving environment, supported by empowered families and resilient communities.

Department VALUES

Treating all people with dignity, compassion and respect, while providing services with integrity.

We're looking for an Administrative Program Specialist A to join our DCFS team.

At The Department of Children and Family Services, our mission is to empower communities and improve lives by delivering responsive, inclusive, and forward-thinking public services. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

Selected Core Competencies:

• Accepting Direction: The ability to be open and willing to following guidance or instructions.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Services rules, and organizational policies.
• Making Accurate Judgements: The ability to assess options, weigh risks, make sound decisions using available information and logical reasoning.

Selected Preferred Competencies:

• Acting Decisively: The ability to make timely, confident decisions using sound reason.
• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Testing and Troubleshooting: The ability to perform routine maintenance and inspections and resolve operating malfunctions to ensure machines and tools are functioning as expected.
• Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.

Three years of experience in administrative services; OR

Six years of full-time work experience in any field; OR

A bachelor's degree.

EXPERIENCE SUBSTITUTION:

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

• Incumbent is this position will be responsible for work of an administrative and technical nature.
• interprets written documents, communicate effectively, orally and in writing.
• Develop, implement and monitor policies and procedures.
• Direct and coordinate the acquisition, transfer and disposal of moveable property.
• Maintain records, prepare reports, and compose correspondence.
• Attends trainings, staff meetings, and conferences related to assigned responsibilities.
• Performs other duties as assigned for the smooth operation of the Department.

Position-Specific Details:

Appointment Type: This position may be filled as a probational appointment or a job appointment that may last up to 48 months. Job appointments may convert to probational appointments. Also, it may be filled as a detail and promoted within 12 months or by promotion of a permanent classified employee.

Work Schedule: Typically, work hours are 8:0 am to 4:30 pm, Monday – Friday. Flexible work schedules are available after meeting certain criteria and is dependent upon the position you are applying for. Some positions require working shifts.

Work Location: Baton Rouge, La

Louisiana HB 420 requires all prospective DCFS employees to complete and clear multiple background clearances prior to employment with this agency.

Contact Information:

For further information about this vacancy, contact:

Human Resources

Department of Children and Family Services

[e-mail]

DCFS is an “Equal Opportunity Employer”, and Louisiana is a State as a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.