Administrative Coordinator 1-4

State of Louisiana; Baton Rouge (LA); On-site; USD 34,000 - 48,000; Full time

Job summary

Louisiana Department of Children and Family Services (DCFS) in Baton Rouge invites applications for an Administrative Coordinator 1-4. The role serves as liaison for State Office and local offices, processes reporting, travel arrangements, and payments, and supports timekeeping and purchasing across Child Welfare programs.

The ideal candidate is detail-oriented, customer-focused, and capable of adapting to change in a public-service environment.

Qualifications

• Competencies include effective communication, following guidance, customer focus, adaptability, and professional conduct.

Responsibilities

• Serve as liaison between State Office, local offices, customers, vendors and agencies.
• Complete documents for reporting monthly and E-Par requests for all Child Welfare areas.
• Arrange travel for State Office personnel; process invoices and payments; assist with clerical tasks for State Office programs.
• Perform timekeeping, accounts payable, LaCarte and CBA purchases, filing, and records maintenance.
• Support emergency preparedness and response activities as assigned.

Skills

Communicating Effectively

Accepting Direction

Focusing on Customers

Adapting to Change

Displaying Professionalism

Job description

Department MISSION

To protect children, empower families, and strengthen communities so every child grows up safe, stable, and strong.

About This Job

Department MISSION: To protect children, empower families, and strengthen communities so every child grows up safe, stable, and strong.

Department VISION: A future where every child thrives in a loving environment, supported by empowered families and resilient communities.

Department VALUES: Treating all people with dignity, compassion and respect, while providing services with integrity.

This vacancy is located in East Baton Rouge Parish- DCFS Child Welfare Office in Baton Rouge, LA.

At The Department of Children and Family Services, our mission is to empower communities and improve lives by delivering responsive, inclusive, and forward-thinking public services. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity.

Join Our Team at DCFS

Administrative Coordinator 1-4

The incumbent of this position is responsible for serving as liaison and/or contact person for State Office and local offices, customers, vendors, and agencies; completing documents for reporting monthly; completing E-Par request for all areas of Child Welfare; purchases of supplies; arrangement of travel for State Office personnel; processing invoices for payments; Payroll, as well as assisting with the clerical and office administration task for State Office programs.

An Ideal Candidate Should Possess The Following Competencies:

• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Focusing on Customers: The ability to understand and meet the needs, preferences, and experiences of internal and external customers.
• Adapting to Change: The ability to demonstrate flexibility in thoughts, behaviors and actions in response to evolving circumstances or unexpected change.
• Displaying Professionalism: The ability to uphold workplace standards through consistent conduct, responsible communication and consideration for others.

Minimum Qualifications

No experience or training is required.

Job Duties and Other Information

• The incumbent is responsible for providing administrative support for the Child Welfare Manager 2, Child Welfare Manager 1, and Child Welfare Consultants.
• Tracking and monitoring of all request received; ensuring travel regarding placement crisis is done timely, contract documents and payment documents are tracked and entered timely.
• Serving as a communication liaison between multiple agencies and DCFS staff related to placement services and providers.
• Organizing, obtaining, and tracking all travel for staff in these programs.
• Perform other administrative support functions such as timekeeping, accounts payable, LaCarte and CBA purchases, copying, filing, maintaining records of activities, etc.
• Other duties as assigned including emergency preparedness and response.

Position-Specific Details

Appointment Type

This position may be filled as a probational appointment or a job appointment that may last up to 48 months. Job appointments may convert to probational appointments. Also, it may be filled as a detail and promoted within 12 months or by promotion of a permanent classified employee.

Career Progression

This position may be filled as a Administrative Coordinator 1-4, depending on selected applicant.

Work Schedule

Typically, work hours are 8:00 am to 4:30 pm, Monday – Friday. Flexible work schedules are available after meeting certain criteria and is dependent upon the position you are applying for. Some positions require working shifts.

Work Location

Baton Rouge, La- State Office

Louisiana HB 420 requires all prospective DCFS employees to complete and clear multiple background clearances prior to employment with this agency.

Contact Information

For further information about this vacancy contact:
Eulanda Batiste
[e-mail]

Equal Opportunity Employer

DCFS is an "Equal Opportunity Employer" and Louisiana is a "State as a Model Employer (SAME) for People with Disabilities" that supports the recruitment, hiring, and retention of individuals with disabilities.

State Government Career Opportunities

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

Compensation and Benefits

As a State Employee, You Will Earn Competitive Pay, Choose From a Variety Of Benefits, And Have Access To a Great Professional Development Program:

Insurance Coverage

More information can be found at https://info.groupbenefits.org/

Parental Leave

Up to six weeks paid parental leave

More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave

State employees receive the following paid holidays each year:

• New Year's Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veteran's Day,
• Thanksgiving Day and Christmas Day.
• Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement

State Of Louisiana Employees Are Eligible To Participate In Various Retirement Systems (based On The Type Of Appointment And Agency For Which An Employee Works). These Retirement Systems Provide Retirement Allowances And Other Benefits For State Officers And Employees And Their Beneficiaries. State Retirement Systems May Include (but Are Not Limited To):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
• Teacher's Retirement System of Louisiana (www.trsl.org),
• Louisiana School Employees Retirement System (www.lsers.net), among others

01

• Yes
• No

02 f you answered "yes" to the above question, please list the name of your immediate family member and/or relatives currently employed by DCFS. If you answered "no" to the above question, enter N/A.