Administrative Program Specialist B

DCFS-Department of Children and Family Services; Baton Rouge (LA); On-site; USD 55,000 - 70,000; Full time

Job summary

Department of Children and Family Services in Baton Rouge, LA, is seeking an Administrative Program Specialist B to handle administrative and office management duties for the Bureau of General Counsel. The role requires independent judgment, strong organizational skills, and the ability to manage budgets and professional relationships.

The ideal candidate will bring experience in administrative services, budget monitoring, and data-driven analysis, with a flexible schedule and commitment to

Qualifications

• Four years of experience in administrative services; OR six years of full-time work experience in any field plus one year of experience in administrative services; OR a bachelor's degree plus one year of experience in administrative services; OR an advanced degree.
• EXPERIENCE SUBSTITUTION: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Responsibilities

• Prepare, manage and track annual budget.
• Consult with General Counsel to discuss fiscal requirements and project future needs for BGC staff.
• Monitor expenditures by reviewing reports and evaluate problem area.
• Prepare and process payment in LaGov Portal.
• Monitor expenditures by reviewing invoices.
• Prepare monthly budget status report.
• Delegated authority as Time Administrator Manager for BGC.
• Responsible for the preparation of the Performance Planning and Review for employees.
• Monitor supply needs and order supplies.
• Performs other duties as assigned for the smooth operation of the Department.

Skills

Direction

Results Focus

Judgment

Data Analysis

Education

Bachelor's degree

Advanced degree

Job description

Department MISSION

To protect children, empower families, and strengthen communities so every child grows up safe, stable, and strong.

Department VISION

A future where every child thrives in a loving environment, supported by empowered families and resilient communities.

Department VALUES

Treating all people with dignity, compassion and respect, while providing services with integrity.

At The Department of Children and Family Services, our mission is to empower communities and improve lives by delivering responsive, inclusive, and forward-thinking public services. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity.

Join Our Team at DCFS: Administrative Program Specialist B

This position provides administrative and general office management services to the Bureau of General Counsel (BGC) within the Department of Children and Family Services. The duties of this position are highly responsible, and this position must exercise independent judgment in completing complex and diverse activities.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

• Accepting Direction:The ability to be open and willing to follow guidance or instructions.
• Driving Results: The ability to set and pursue goals, maintain focus amid competing demands, and deliver results.
• Making Accurate Judgments:The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.
• Using Data: The ability to collect, analyze, and use data to generate insights and inform decisions.

If you're driven, collaborative, and ready to make an impact—this could be the opportunity for you!

Qualifications

• Four years of experience in administrative services; OR
• Six years of full-time work experience in any field plus one year of experience in administrative services; OR
• A bachelor's degree plus one year of experience in administrative services; OR
• An advanced degree.
• EXPERIENCE SUBSTITUTION:
• Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties

• Prepare, manage and track annual budget.
• Consult with General Counsel to discuss fiscal requirements and project future needs for BGC staff.
• Monitor expenditures by reviewing reports and evaluate problem area.
• Prepare and process payment in LaGov Portal.
• Monitor expenditures by reviewing invoices.
• Prepare monthly budget status report.
• Delegated authority as Time Administrator Manager for BGC.
• Responsible for the preparation of the Performance Planning and Review for employees.
• Monitor supply needs and order supplies.
• Performs other duties as assigned for the smooth operation of the Department.

Position-Specific Details

Appointment Type: Probational, Promotional, or Job Appointment. This position may be filled as a probational appointment or a job appointment that may last up to 48 months. Job appointments may convert to probational appointments. Also, it may be filled as a detail and promoted within 12 months or by promotion of a permanent classified employee.

Works Schedule: Typically, work hours are 8:00 am to 4:30 pm, Monday - Friday. Flexible work schedules are available after meeting certain criteria and is dependent upon the position you are applying for. Some positions require working shifts.

Work Location: Baton Rouge, LA

Louisiana HB 420 requires all prospective DCFS employees to complete and clear multiple background clearances prior to employment with this agency.

DCFS is an “Equal Opportunity Employer”, and Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.