Administrative Program Specialist B

Nunez Community College; Baton Rouge (LA); Sur place; USD 52 000 - 78 000; Plein temps

Résumé du poste

The Louisiana Department of Children and Family Services seeks an Administrative Program Specialist B to manage non-contractual procurements, LaCarte and Corporate Travel Card policies, and related compliance tasks. You will interpret state procurement statutes and DOA/OSP guidelines to ensure integrity and accountability.

Ideal candidates have extensive experience in administrative services and a strong ability to analyze data, generate reports, and support audits.

Qualifications

• Four years of experience in administrative services or six years in any field plus one year in administrative services.
• A bachelor’s degree with one year in administrative services, or an advanced degree, is acceptable.
• Experience substitution allows credit for college hours: 30 semester hours = 1 year, max 120 semester hours.

Responsabilités

• Conduct internal procurement compliance reviews by collecting and analyzing data to identify deficient controls, illegal or improper purchases.
• Check the accuracy of required reports reflecting expenditure transactions.
• Develop and generate reports using Bank of America’s Works database.
• Maintain official internal records for audits by DCFS or Legislative Auditors.
• Collaborate with DCFS internal and DOA/OST Auditors during annual audits to provide requested information.
• Perform other duties as assigned.

Connaissances

Accepting Direction

Driving Results

Making Accurate Judgments

Using Data

Formation

Four years of experience in administrative services

Six years of full-time work experience in any field plus one year in administrative services

Bachelor's degree plus one year of experience in administrative services

Advanced degree

Description du poste

Department MISSION

To protect children, empower families, and strengthen communities so every child grows up safe, stable, and strong.

Department VISION

A future where every child thrives in a loving environment, supported by empowered families and resilient communities.

Department VALUES

Treating all people with dignity, compassion and respect, while providing services with integrity.

Join Our Team at DCFS: Administrative Program Specialist B

The incumbent of this position is responsible for the accountability and integrity of DCFS non-contractual procurements, the LaCarte Purchasing Card program and the Corporate Travel Card/Controlled Bill Account (CBA). The incumbent must have knowledge of and expertise in interpreting Louisiana Revised Statutes Title 39, the Executive Order governing Small Purchases, PPM49 (the travel regulations) and the Division of Administration's Office of State Purchasing (DOA/OSP) and DCFS LaCarte Procurement Card and Corporate Travel Card/CBA policies and procedures.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Driving Results: The ability to set and pursue goals, maintain focus amid competing demands, and deliver results.
• Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.
• Using Data: The ability to collect, analyze, and use data to generate insights and inform decisions.

If you're driven, collaborative, and ready to make an impact—this could be the opportunity for you!

• Four years of experience in administrative services; OR
• Six years of full-time work experience in any field plus one year of experience in administrative services; OR
• A bachelor's degree plus one year of experience in administrative services; OR
• An advanced degree.

Experience Substitution

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

• Conducts internal procurement compliance reviews by collecting and analyzing data to determine deficient controls, illegal, unethical or improper purchases and extravagance.
• Checks the accuracy of the required reports reflecting expenditure transactions.
• Develops and generates reports through Bank of America's database software (Works).
• Ensures that official, accurate internal records are on file and well maintained in the event DCFS Internal or Legislative Auditors need to review them.
• Works with DCFS internal and DOA/OST Auditors during annual audits to provide information requested in regards to this required certification.
• May conduct or participate in special projects.
• Performs other duties as assigned.

Position-Specific Details

Probational, Promotional, or Job Appointment. This position may be filled as a probational appointment or a job appointment that may last up to 48 months. Job appointments may convert to probational appointments. Also, it may be filled as a detail and promoted within 12 months or by promotion of a permanent classified employee.

Typically, work hours are 8:00 am to 4:30 pm, Monday - Friday. Flexible work schedules are available after meeting certain criteria and is dependent upon the position you are applying for. Some positions require working shifts.

Baton Rouge, LA

Contact Information:

For further information about this vacancy, contact:

Bethany Benoit

Department of Children and Family Services

[e-mail]

DCFS is an "Equal Opportunity Employer", and Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.