ADMINISTRATIVE PROGRAM SPECIALIST-A ROCKEFELLER

State of Louisiana; Grand Chenier (LA); In loco; USD 42.000 - 65.000; Tempo pieno

Vantaggi offerti da questo lavoro

Parental Leave

Holidays and Leave

Sick and Annual Leave

Retirement Benefits

Insurance Coverage information

Descrizione del lavoro

Louisiana Department of Wildlife & Fisheries in Cameron Parish seeks an Administrative Program Specialist-A to support operations at Rockefeller Wildlife Refuge and White Lake WCAs. You will handle timekeeping, purchasing, safety coordination, and front desk inquiries, acting as the backbone of daily operations.

The role requires confidentiality, independent work, and the ability to streamline processes to improve efficiency while supporting LDWF's mission and compliance with laws and policies.

Competenze

• Three years of experience in administrative services; OR Six years of full-time work experience; OR a bachelor's degree.
• Experience substitution via college credits: 30 semester hours = 1 year of experience.

Mansioni

• Serve as the primary administrator for scheduling and managing reservations for the West End Dorm and General Quarters, up to 50 people.
• Coordinate inquiries from legislators, local governments, and the public; answer phones and assist visitors.
• Prepare documents including interview materials, contracts, hold harmless agreements, and legal paperwork.
• Serve as facility safety coordinator, conduct ORM audits, organize safety training and maintain records.
• Act as HR liaison for special leave requests and manage time administration and payroll records.
• Develop purchase documents, enter data requiring administrative approval, and maintain fleet records.
• Compile vehicle and vessel-related charges and submit reports in a timely manner.

Conoscenze

Time management

Communication

Policy compliance

Safety coordination

HR liaison

Office administration

Formazione

Bachelor's degree

Descrizione del lavoro

About This Job

LDWF supports a strong work ethic in its employees and incorporates the use of good science, accurate information and technology. The Office of Wildlife exists to provide wise stewardship of Louisiana's wildlife and associated habitats and increase wildlife conservation awareness.

Administrative Program Specialist-A

This position provides administrative support to operations and employees assigned to Rockefeller Wildlife Refuge and White Lake Wetlands Conservation Area (roughly 30 employees in total). The position answers questions from the public and is responsible for a wide range of administrative functions, including timekeeping, procurement, safety coordination, property control, and managing reservations for onsite dormitories. This is a highly responsible and confidential position that independently performs many complex duties. This position acts as the backbone of the facilities by streamlining operations, improving efficiency, and supporting others to achieve the department's mission.

Selected Core Competencies

Accepting Direction: The ability to be open and willing to follow guidance or instructions.

Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.

Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.

Selected Preferred Competencies

Acting with Ethics and Integrity: The ability to make choices that reflect ethical standards, integrity and honesty, regardless of circumstances or personal benefit.

Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.

Demonstrating Initiative: The ability to assess situations independently and take proactive steps to address them without being prompted or instructed by others.

Displaying Expertise: The ability to demonstrate specialized knowledge, skills, and experience to apply subject‑matter expertise in diverse and evolving contexts.

Minimum Qualifications

Three years of experience in administrative services; OR Six years of full-time work experience in any field; OR A bachelor's degree.

Experience Substitution

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Duties

Job Duties and Other Information

Duties May Include Some Or All Of The Following:

• Serve as the primary administrator for scheduling and managing reservations for the West End Dorm and General Quarters, which can accommodate up to 50 individuals at a time. Coordinate timely responses to inquiries from members of the legislature, local governments or the general public. Answer telephone calls and assist visitors with front desk inquiries.
• Prepare documents requested by staff, including interview materials, contracts, hold harmless agreements, legal documents, and other administrative paperwork.
• Serve as the facility safety coordinator with the ORM annual safety audit and compilation of related documents. Organize safety training and maintain records of safety training. Advise field staff as to LDWF policy and procedures, safety requirements, training needs, and other rules and regulations pertaining to LDWF.
• Answers questions on policies and procedures and direct staff to the appropriate HQ contact when necessary.
• Act as the liaison between HR and employees regarding special leave requests (FMLA, parental, military, etc.). Ensure that all Human Resources confidential matters are processed in a timely manner. Serve as the time administrator for both Rockefeller Wildlife Refuge and White Lake Wetlands Conservation Area, as well as backup time administrator for another office if needed. Maintain time administration records, which include payroll reports, leave approvals, and overtime records.
• Develop and prepare product specs, purchase orders, low dollar orders, designated purchasing authorities, check requisitions, credit memoranda, and invoices.
• Enter data for items that may or may not require administrative approval.
• Maintain fleet records for vehicles and vessels such as daily vehicle/boat logs, preventative maintenance records, and ORM claim documents.
• Compile all WEX fuel, repair and maintenance charges for vehicles and vessels and submit timely reports.

Position‑ Specific Details

Domicile: This position will be domiciled in Cameron Parish.

Appointment Type: Job appointment, probational appointment, promotional, or detail to special duty. If filled as a job appointment, there is a possibility that this position may be converted to a probational appointment should funding become available. Current permanent status classified state employees may be required to accept a probational appointment if selected.

Compensation: The salary offered will be determined based on qualifications and experience.

Wildlife & Fisheries is an Equal Opportunity Employer.

This agency participates in the E‑Verify system for verification of citizenship and employment authorization. Wildlife & Fisheries is an Equal Opportunity Employer.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

Benefits and Compensation

Insurance Coverage: More information can be found at https://info.groupbenefits.org/

Parental Leave – Up to six weeks paid parental leave. More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

• New Year's Day
• Martin Luther King, Jr. Day
• Mardi Gras
• Good Friday
• Memorial Day
• Independence Day
• Labor Day
• Veteran's Day
• Thanksgiving Day
• Christmas Day
• Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State Of Louisiana Employees Are Eligible To Participate In Various Retirement Systems (based On The Type Of Appointment And Agency For Which An Employee Works). These Retirement Systems Provide Retirement Allowances And Other Benefits For State Officers And Employees And Their Beneficiaries. State Retirement Systems May Include (but Are Not Limited To):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
• Teacher's Retirement System of Louisiana (www.trsl.org)
• Louisiana School Employees Retirement System (www.lsers.net), among others

Further Information About This Vacancy Contact

Cassandra Louis

Department of Wildlife & Fisheries- Human Resources

P.O. Box 98000

Baton Rouge, LA 70898

[e-mail]