ADMINISTRATIVE PROGRAM SPECIALIST A

Louisiana; Baton Rouge (LA); On-site; USD 42,000 - 54,000; Full time

Job summary

The Louisiana Department of Wildlife and Fisheries in Baton Rouge, LA, is seeking a capable Administrative Services professional to support daily operations in the Office of Management and Finance. Responsibilities include managing mail, shipments, and printing services, creating POs, and coordinating IT equipment handling.

The role requires a minimum of three years in administrative services or six years in any field, with a degree acceptable as substitution.

Qualifications

• Three years of experience in administrative services; OR six years of full-time work experience in any field; OR a bachelor's degree.
• Experience substitution: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Responsibilities

• Manage all mail services, shipping, and receiving at LDWF Headquarters.
• Receive and distribute all incoming mail and packages throughout Headquarters.
• Track shipments and resolve issues related to state mail services and the U.S. Post Office.
• Manage agency-wide printing services.
• Create shopping carts and convert them into purchase orders for OMF/Facilities.
• Purchase supplies for OMF as requested.
• Manage property surplus activities by receiving surplus IT equipment.
• Submit OTS tickets to request the sanitization of surplus IT equipment.
• Deliver IT equipment to the IT department for sanitization.
• Receive sanitized equipment from the IT department and store it in the mailroom.

Skills

Accepting Direction

Accountability

Policies & Procedures

Education

Bachelor's degree

Job description

The Louisiana Department of Wildlife and Fisheries is responsible for managing and protecting the state's renewable natural resources, including all wildlife and aquatic life.

The office of Management and Finance exists to be a trusted resource that provides value through exceptional customer service. The position is located in Administrative Services within the Office of Management and Finance.

This position will assist with the daily operations of the property/inventory control program, insurance claims program exposure reporting, LaCarte procurement card program and fuel card program.

Selected Core Competencies:

Accepting Direction:

• The ability to be open and willing to follow guidance or instructions

Successful Behavior

• Follow directions reliably, adjusts to feedback, and completes tasks on time

Demonstrating Accountability

• The ability to take ownership of actions, behaviors, performance, decisions and outcomes

Successful Behaviors

• Owns results, meets standards and respond to feedback professionally

Following Policies and Procedures

• the ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.

Successful Behaviors

• Applies and explains policies accurately, adapts in routine cases, and help improve procedures

Three years of experience in administrative services; OR

Six years of full-time work experience in any field; OR

A bachelor's degree.

EXPERIENCE SUBSTITUTION:

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

The official job specifications for this role, as defined by the State Civil Service, can be found here. Job Duties:

• Manage all mail services, shipping, and receiving at LDWF Headquarters.
• Receive and distribute all incoming mail and packages throughout Headquarters.
• Track shipments and resolve issues related to state mail services and the U.S. Post Office.
• Manage agency-wide printing services.
• Create shopping carts and convert them into purchase orders for OMF/Facilities.
• Purchase supplies for OMF as requested.
• Manage property surplus activities by receiving surplus IT equipment.
• Submit OTS tickets to request the sanitization of surplus IT equipment.
• Deliver IT equipment to the IT department for sanitization.
• Receive sanitized equipment from the IT department and store it in the mailroom.

Position-Specific Details:

Appointment Type: This position may be filled as a:

• Probational Appointment
• Promotion (Only open to current LDWF employees)

Current permanent status classified state employees may be required to accept a Probational appointment if selected

Location: This position is located in Baton Rouge, LA.

The Department of Wildlife and Fisheries is a State As a Model Employer (SAME) agency that supports the recruitment, hiring and retention of individuals with disabilities. For more information on employment resources for individuals with disabilities, see the Louisiana Employment Resources Guide at http://www.laworks.net/Downloads/LRS/EmploymentResourceGuide_2018.pdf (Download PDF reader)

Department of Wildlife & Fisheries

Human Resources

P.O. Box 98000

Baton Rouge, LA 70898

Gertrude L. Triplett

[e-mail]

Wildlife & Fisheries is an Equal Opportunity Employer