CONTRACTS/GRANTS REVIEWER 4-ADMIN SERVICES

State of Louisiana; Baton Rouge (LA); On-site; USD 60,000 - 90,000; Full time

Job summary

The Louisiana Department of Wildlife and Fisheries seeks an experienced contract and grant management professional to oversee complex agreements with state and federal funds. You will provide advanced technical guidance, ensure compliance, and support audits and monitoring activities across programs.

This role emphasizes risk-based reviews, coordination with internal teams and external partners, and interpretation of evolving regulations to safeguard fiscal integrity and program outcomes.

Qualifications

• Five years of experience in contracts or grants management, procurement, financial management, or accounting.
• Bachelor’s degree plus two years of related experience; or advanced degree with one year.
• Experience substitution: 30 semester hours per year of experience; up to 120 semester hours.
• Ability to plan, review, negotiate, administer, monitor, and close complex contracts and subawards.

Responsibilities

• Functional supervisor assigns, prioritizes, and reviews work for accuracy and compliance.
• Prepares, reviews, negotiates, administers, monitors, and closes out complex contracts and subawards.
• Provides advanced technical assistance on proposals, scopes of work, and budgets.
• Reviews invoices, expenditures, deliverables, and reporting deadlines for compliance.
• Conducts risk-based compliance reviews, monitoring, and audits.
• Evaluates contractor performance, budgets, and applicable funding restrictions.
• Coordinates audits, monitoring reviews, and responses to findings and recommendations.
• Interprets changes in laws/regulations and communicates requirements to personnel.
• Analyzes monitoring results to identify risks and opportunities for efficiency.
• Prepares records, reports, and management summaries on status and compliance.
• Coordinates with staff, contractors, auditors, and oversight agencies to resolve issues.

Skills

Building and Supporting Teams

Managing Resources

Thinking Critically

Education

Bachelor’s degree

Advanced degree in business/public administration/finance/economics/statistics

Job description

The Louisiana Department of Wildlife and Fisheries is responsible for managing and protecting the state’s renewable natural resources, including all wildlife and aquatic life. LDWF supports a strong work ethic in its employees and incorporates the use of good science, accurate information, and technology.

This position will perform advanced professional contract and grant management, compliance, monitoring, audit, and technical assistance functions associated with complex state and federal contracts, grants, and subawards; and will provide advanced technical guidance and oversight to ensure departmental contract and grant activities are administered in accordance with applicable federal and state laws, regulations, funding requirements, contractual provisions, and departmental policies and procedures.

The ideal Candidate will have the following core competencies:

• Building and Supporting Teams: The ability to combine one's actions and efforts with others to work toward achieving a common goal.
• Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.
• Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.

One year of the required experience for the following minimum qualifications must have been in contracts or grants management:

• Five years of experience in contracts or grants management, procurement, financial management, or accounting; OR
• Six years of full-time work experience in any field plus two years of experience in contracts or grants management, procurement, financial management, or accounting; OR
• A bachelor’s degree plus two years of experience in contracts or grants management, procurement, financial management, or accounting; OR
• An advanced degree in business or public administration, finance, economics, or statistics plus one year of experience in contracts or grants management, procurement, financial management, or accounting.
• EXPERIENCE SUBSTITUTION: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

• Functional supervisor assigned Contracts/Grants Reviewer 3 personnel; plans, assigns, prioritizes, and reviews work to ensure accuracy, timeliness, quality, and compliance with established policies and procedures.
• Prepares, reviews, negotiates, administers, monitors, and closes out complex contracts, grants, subawards, amendments, budgets, and related agreements in accordance with applicable federal and state laws, regulations, funding requirements, and departmental policies.
• Provides advanced technical assistance to program, fiscal, procurement, legal, and administrative personnel regarding proposals, scopes of work, budgets, funding availability, agreement provisions, and compliance requirements.
• Reviews invoices, expenditures, deliverables, progress reports, performance evaluations, and supporting documentation to ensure compliance with approved budgets, allowable cost requirements, contractual obligations, and reporting deadlines.
• Conducts risk-based compliance reviews, monitoring activities, and audits of contracts, grants, subawards, expenditures, records, and program activities to identify deficiencies, questioned costs, internal control weaknesses, and potential noncompliance.
• Evaluates contractor and subrecipient performance, financial activity, supporting documentation, and adherence to approved scopes of work, budgets, deliverables, and applicable funding restrictions.
• Coordinates and supports internal and external audits, federal monitoring reviews, legislative inquiries, and other oversight activities; prepares documentation and assists with responses to findings and recommendations.
• Researches and interprets changes in federal and state laws, regulations, funding guidance, and departmental policies; communicates applicable requirements and provides technical guidance to agency personnel.
• Analyzes monitoring results, audit findings, financial activity, and contract and grant data to identify trends, emerging risks, recurring deficiencies, and opportunities for improved oversight and operational efficiency.
• Prepares and maintains accurate records, reports, correspondence, findings, and management summaries concerning contract and grant status, financial activity, performance, monitoring, and compliance.
• Coordinates with agency personnel, contractors, subrecipients, auditors, and federal and state oversight agencies to resolve complex issues and facilitate effective administration.

Position-Specific Details:

Appointment Type: This promotional opportunity is open to permanent LDWF employees, ONLY. Employees may be required to accept a Probational appointment if selected.

Career Progression: This position does not participate in a Career Progression Group

Compensation: The salary offered will be determined based on qualifications and experience

A criminal background check will be required of all selected applicants.

Any degree, certificate, special license, or DD-214 must be verified by official documentation prior to hire.

If you are applying for a position which requires a baccalaureate and/or master’s degree, you may apply 90 days prior to receipt of your degree; however, the effective date of the appointment cannot be prior to your graduation date.

The Department of Wildlife and Fisheries is a State as a Model Employer (SAME) agency that supports the recruitment, hiring, and retention of individuals with disabilities. For more information on employment resources for individuals with disabilities, see the Louisiana Employment Resources Guide

This agency participates in the E-Verify system for verification of citizenship and employment authorization.

Wildlife & Fisheries is an Equal Opportunity Employer.

FOR FURTHER INFORMATION ABOUT THIS VACANCY CONTACT:

Gertrude Triplett

[e-mail]

Department of Wildlife & Fisheries- Human Resources