Administrative Program Specialist A

Nunez Community College; Baton Rouge (LA); On-site; USD 42,000 - 64,000; Full time

Job summary

Office of State Fire Marshal in Louisiana seeks an Administrative Program Specialist A to join the Executive Section in East Baton Rouge Parish. The role involves coordinating programs, maintaining databases, generating reports, and ensuring compliance with federal/state regulations. Work hours are 7:00 am to 5:30 pm, Monday through Friday.

Salary will be determined based on qualifications and experience. Ideal candidates possess strong communication, analytical, and teamwork skills, with

Qualifications

• Three years of experience in administrative services; OR six years of full-time work experience; OR a bachelor's degree.
• Experience substitution: every 30 semester hours equals one year of experience; max substitution is 120 semester hours (4 years).
• Strong communication, analytical, and data entry skills required.

Responsibilities

• Maintain program information by managing databases and generating reports.
• Ensure program compliance with Federal and State regulations.
• Perform certification and eligibility duties related to the program.

Skills

Oral and written communication

Analytical skills

Independent work

Interpersonal skills

Data entry

Clerical skills

Education

Bachelor's degree

Tools

MS Office Suite

Database software

Report writing tools

Job description

Mission Statement of the Office of State Fire Marshal: To uphold the law and provide for the protection of life and property from the hazards of fire or explosion, to ensure the safety of our citizens in the constructed environment, to provide equal access to disabled individuals, and to promote the efficient use of energy in commercial buildings.

This position will be in East Baton Rouge Parish, located in Administration.

The incumbent serves as Administrative Program Specialist in the Executive Section of the Office of State Fire Marshal, Code Enforcement and Building Safety with a statewide staff of over 250 and an annual budget of $35 million. Reports to the Executive Staff Officer.

An Ideal candidate should possess the following competencies:

Selected Core Competencies:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.

Selected Preferred Competencies:

• Acting Decisively: The ability to make timely, confident decisions using sound reason.
• Building and Supporting Teams: The ability to combine one's actions and efforts with others to work toward achieving a common goal.
• Displaying Professionalism: The ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for others.
• Focusing on Customers: The ability to understand and meet the needs, preferences, and experiences of internal and external customers.
• Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.
• Thinking Strategically: The ability to anticipate trends, understand context, and align actions with long-term priorities.
• Working Safely: The ability to maintain a safe work environment by following established safety rules, procedures, and practices.

Three years of experience in administrative services; OR Six years of full-time work experience in any field; OR A bachelor's degree.

EXPERIENCE SUBSTITUTION: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

As an Administrative Program Specialist A, you will perform tasks that are critical to the mission of the Office of State Fire Marshal or similar fields and must possess effective oral/written communication skills; strong analytical skills; the ability to work independently; and effective interpersonal skills. Requires analytical, clerical, and data entry skills.

Other duties may include:

• Coordinating program information by maintaining databases, generating reports, and ensuring information integrity; may require presentation of information in workshops, meetings, etc.
• Performing certification and eligibility duties as it relates to the program.
• Ensuring program compliance with Federal and State regulations.

Position-Specific Details:

Appointment Type: Probational, Promotional, or Job Appointment.

Work Schedule: Work hours may range from 7:00 am until 5:30 pm, Monday - Friday.

Location: This vacancy is located in East Baton Rouge Parish.

Compensation: The salary offered will be determined based on qualifications and experience.

Louisiana is a State as a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

Contact Information:

For further information about this vacancy, contact: Department of Public Safety

ATTN: Human Resources/Ariyana Perkins

P.O. BOX 66614

Baton Rouge, LA 70896

Email: [e-mail]