Administrative Program Associate - Grants & Community Impact

The Nellie Mae Education Foundation - Quincy, MA; Quincy (MA); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Comprehensive benefits package

Job summary

The Nellie Mae Education Foundation in Quincy, MA is seeking an Administrative/Program Associate to provide programmatic and administrative support across grantmaking activities, partnering with the Grantmaking team and VP of Finance and Administration. The role emphasizes data management in Salesforce, documentation, and coordinating logistics.

The successful candidate will bring at least five years' nonprofit or education administration experience, strong writing and organizational skills, and

Qualifications

• Minimum 5 years' experience in nonprofit, education, or related administrative work.
• Strong writing, editing, and interpersonal skills.
• Ability to manage multiple projects with attention to detail.
• Experience with Salesforce or CRM/DMS is a plus.

Responsibilities

• Coordinate program logistics and support grantmaking activities.
• Develop concept papers, memos, reports, and board materials.
• Track funds, timelines, goals, and outcomes.
• Maintain grantee records across platforms.
• Coordinate site visits and due diligence engagements.
• Support Salesforce database usage and data management.
• Plan and coordinate events and meetings.
• Assist with vendor contracts and internal reporting.
• Collaborate with VP of Finance and Administration on operational tasks.
• Engage in special projects as needed.

Skills

Nonprofit experience

Project management

Communication skills

Organizational skills

Data management

Education

Associate degree or equivalent professional experience

Tools

Salesforce

CRMs

Microsoft Office

Job description

The Nellie Mae Education Foundation in Quincy, MA is seeking an Administrative/Program Associate to provide programmatic and administrative support across grantmaking activities, partnering with the Grantmaking team and VP of Finance and Administration. The role emphasizes data management in Salesforce, documentation, and coordinating logistics.

The successful candidate will bring at least five years' nonprofit or education administration experience, strong writing and organizational skills, and