Administrative Program Assistant, Health & Wellness/Athletics

Chaffey College; Rancho Cucamonga (CA); On-site; USD 55,000 - 66,000; Full time

Job summary

Chaffey College seeks an Educational Program Assistant, Health and Wellness/Athletics, to perform a broad range of administrative and secretarial duties under supervision at the Rancho Cucamonga campus. Responsibilities include coordinating office functions, supervising clerical staff, assisting in budget preparation, payroll processing, and producing reports and meeting materials.

The role requires strong organizational, communication, and software skills and a commitment to diverse campus

Qualifications

• Demonstrated evidence of sensitivity to diverse backgrounds in a community college environment.
• Knowledge of office practices, procedures and equipment; basic arithmetic and record keeping; proper English usage, grammar, spelling.
• Must type 65 net words per minute; take and transcribe meeting notes; operate computer systems used in the assigned office.
• Ability to learn, apply, and communicate complex policies and regulations; understand various software packages in an educational setting.
• Ability to organize and coordinate office procedures, coordinate the work of others, and prioritize workload within deadlines.
• Maintain accurate and orderly records and files.
• Use initiative and judgment; work independently while recognizing matters to refer.
• Follow written and oral directions; communicate effectively orally and in writing.

Responsibilities

• Coordinates the office and administrative functions of an educational services unit; reviews activities and procedures.
• Directs staff and student assistants; assesses skill levels and arranges training as needed.
• Assists in annual budget development; researches costs; compiles information for expenditures and budget packages.
• Audits budget accounts and financial records; prepares purchase orders and maintains inventory.
• Prepares schedules, catalog entries, and curriculum guides; maintains filing systems.
• Gathers information for supervisor and suggests responses; handles mail and inquiries.
• Attends meetings and takes minutes; schedules meetings and travel; manages calendars.
• Performs related duties as required.

Skills

Diversity awareness

Office practices

Typing 65 wpm

Software literacy

Organization

Recordkeeping

Written and oral communication

Education

High school diploma with secretarial/administrative experience

Job description

Chaffey College seeks an Educational Program Assistant, Health and Wellness/Athletics, to perform a broad range of administrative and secretarial duties under supervision at the Rancho Cucamonga campus. Responsibilities include coordinating office functions, supervising clerical staff, assisting in budget preparation, payroll processing, and producing reports and meeting materials.

The role requires strong organizational, communication, and software skills and a commitment to diverse campus