Administrative Professional I — Public Service & Corrections

State of Ohio; Orient (SD); On-site; USD 63,370,000 - 68,880,000; Full time

Benefits offered by this job

Medical Coverage

Paid time off

Educational opportunities

Life Insurance

Job summary

The Ohio Department of Rehabilitation and Correction is seeking an Administrative Professional 1 at the Correctional Reception Center in Orient, Ohio. This full-time role supports daily office operations, handles data entry, document preparation, and records management, and provides clerical support to staff and visitors.

Candidates should have at least 1 year of secretarial or office experience, and be proficient with computer literacy, data entry, and organizing tasks.

Qualifications

• 1 yr. trg. or 1 yr. exp. in secretarial science or business office applications
• For positions requiring technical terminology, 6 mos. trg. or 6 mos. exp. in relevant technical terminology
• Job Skills: Administrative Support/Services, Computer Literacy, Clerical & Data Entry, Attention to Detail, Organizing and Planning, Time Management

Responsibilities

• Types, proofreads, and edits typed documents
• Copies, scans, distributes, posts and/or files correspondences, reports, and memos
• Performs routine administrative duties (e.g. composes and responds to routine correspondence and verbal requests not requiring the personal attention of supervisor)
• Produces typed copy of staff correspondence, schedules, logs and types responses
• Researches, retrieves, and enters data into DOTS Portal system or other applicable programs
• Directs telephone inquiries from the public to the appropriate staff member
• Inputs data entry into ORAS, as needed
• Maintains and provides applicable documentation as required by standards and regulations
• Interacts with other departments
• Provides information and compilation of data
• Receives, sorts, reviews, and distributes all incoming/outgoing mail, correspondence, and directives
• Schedules and provides clerical support for appointments/meetings
• Performs general clerical tasks (e.g., answers telephones, files, orders supplies, inventory control, copies documents and files, maintains calendars and itineraries)
• Reviews visiting applications for completion of content and enters data into DOTS Portal System
• Coordinates and ensures processing of routine tasks
• Sets up and maintains correspondences, forms, and reports
• Creates new files
• Purges records
• Manages appointment schedules, notifies appropriate personnel, and provides clerical support to other offices
• Serves on committees and attends meetings, seminars, conferences, and in-service training
• Ensures work area is secure, clean, and orderly
• Provides other related clerical support
• Performs other duties as assigned.

Skills

Administrative Support/Services

Computer Literacy

Clerical & Data Entry

Attention to Detail

Organizing and Planning

Time Management

DOTS Portal

ORAS

Tools

DOTS Portal

ORAS

Job description

The Ohio Department of Rehabilitation and Correction is seeking an Administrative Professional 1 at the Correctional Reception Center in Orient, Ohio. This full-time role supports daily office operations, handles data entry, document preparation, and records management, and provides clerical support to staff and visitors.

Candidates should have at least 1 year of secretarial or office experience, and be proficient with computer literacy, data entry, and organizing tasks.