Administrative Professional 1 - 20018049

State of Ohio; Kentucky; On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

OCSEA

Job summary

State of Ohio is seeking an Administrative Professional 1 in Columbus to support education operations within the Rehabilitation and Correction department.

The role focuses on clerical tasks, records management, and routine communications with inmates, staff, and education partners, with a unionized work setting under OCSEA. Strong attention to detail and organizational skills are essential.

Qualifications

• 1 yr. trg. or 1 yr. exp. in secretarial science or business office applications.
• For positions requiring technical terminology, 6 mos. trg. or exp.
• Or equivalent of Minimum Class Qualifications For Employment noted above

Responsibilities

• Requires considerable knowledge of clerical functions and office procedures in order to prepare and type correspondence and reports for OCSS from rough draft/copy and oral instructions which includes educational terminology
• Prepares and types agendas and reports for education Initiates and signs routine letters of inquiry, in-house memos, etc. Gathers, collects and interprets data and/or statistics
• Types monthly reports for education department
• Prepares education records and progress of inmate students on Ohio Central School System official transcript
• Maintains various student apprenticeship records and test results
• Prepares and types purchase requisitions for education
• Monitors equipment usage and budgetary constraints
• Maintains necessary student records and responds to telephone and written inquiries
• Designs, establishes and maintains record keeping systems
• Attends meetings, trainings and conferences
• May give presentations and conduct training
• Responds both verbally and in writing to questions and concerns
• Works on special projects and/or committees as assigned

Skills

Administrative Support/Services

Customer Service

Attention to Detail

Job description

Job Description - Administrative Professional 1 - 20018049 (2600065J)

Administrative Professional 1 - 20018049 ( 2600065J )

Organization

Rehabilitation & Correction - Operation Support Center

Work Location

DRC Central Office-Fran-ODOT 1980 West Broad Street Columbus 43223

Primary Location

United States of America-OHIO-Franklin County-Columbus

Other Locations

United States of America-OHIO-Franklin County-Columbus

Compensation : $ 22.59

Schedule

Full-time

• Union : OCSEA

Primary Job Skill

Administrative Support/Services

Technical Skills : Customer Service, Administrative support/services

Professional Skills : Attention to Detail

Agency Overview

Who We Are... Guided by a single mission "To reduce recidivism among those we touch" the Ohio Department of Rehabilitation and Correction believes that everyone is capable of positive change. Our staff embrace these core values and serves as role models for pro-social behavior conveying an attitude of dignity and respect in the treatment of others.

What We Do... The Ohio Department of Rehabilitation and Correction has been tasked with front line crime reduction through rehabilitative treatment and programming efforts provided in a safe, secure and humane correctional environment and effective community supervision. Our goal is to protect the public through helping individuals turn away from crime and become productive, contributing members of our communities, ensuring a safer Ohio for all Ohioans now and in the future.

To learn more about our agency, please visit our website at www.drc.ohio.gov

Job Description

What You'll Do: Guided by the Agency's mission "To reduce recidivism among those we touch" the Operation Support Center is looking for a dedicated security-minded administrative professional to assume the duties and responsibilities of an Administrative Professional 1 in Franklin County. This position is located in Education

This position shall be filled in accordance with the provision of the OCSEA/AFSCME, Collective Bargaining Agreement. ODRC bargaining unit members have selection rights before non-bargaining unit members. All other applications will only be considered if an internal bargaining unit applicant is not selected for this position.

Job Duties

• Requires considerable knowledge of clerical functions and office procedures in order to prepare and type correspondence and reports for OCSS from rough draft/copy and oral instructions which includes educational terminology
• Prepares and types agendas and reports for education
  Initiates and signs routine letters of inquiry, in-house memos, etc. Gathers, collects and interprets data and/or statistics
• Types monthly reports for education department
• Prepares education records and progress of inmate students on Ohio Central School System official transcript
• Maintains various student apprenticeship records and test results
• Prepares and types purchase requisitions for education
• Monitors equipment usage and budgetary constraints
• Maintains necessary student records and responds to telephone and written inquiries
• Designs, establishes and maintains record keeping systems
• Attends meetings, trainings and conferences
• May give presentations and conduct training
• Responds both verbally and in writing to questions and concerns
• Works on special projects and/or committees as assigned

Qualifications

1 yr. trg. or 1 yr. exp. in secretarial science or business office applications. For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology.

-Or equivalent of Minimum Class Qualifications For Employment noted above

Job Skills: Administrative Support/Services Technical Skills: Administrative Support/Services, Customer Service; Professional Skills: Attention to Detail

Supplemental Information

If you require a reasonable accommodation for the application process, please contact the Human Resources Office so proper arrangements can be made. Otherwise, you will be given specific instructions on requesting an accommodation if you are invited to an assessment and/or interview.

ADA Statement

Ohio is a Disability Inclusion State and strives to be a Model Employer of Individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

Drug-Free Workplace

The State of Ohio is a drug-free Workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.