Administrative - Permit Coordinator

Harris Heating, Plumbing, Air & Electric; Salem (NJ); On-site; USD 57,859,000 - 62,819,000; Full time

Job summary

Harris Plumbing, Heating, Air, & Electrical in South Jersey is hiring an Administrative - Permit Coordinator to organize paperwork, coordinate with municipalities, track deadlines, and provide essential admin support for daily operations.

The role focuses on submitting permits, maintaining accurate records, and ensuring timely communication with building departments and clients. Strong organizational and communication skills are required to succeed.

Qualifications

• Previous administrative experience required; permit coordination or construction, HVAC, plumbing, or electrical industry experience is a plus.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, email, and computer-based administrative systems.
• Ability to manage multiple tasks, prioritize deadlines, and work independently.
• Strong follow-up skills and the ability to communicate professionally with municipal offices and internal departments.
• Reliable, punctual, and committed to maintaining accurate records.
• Willingness to learn local permitting requirements and company procedures.

Responsibilities

• Prepare, submit, and track permits required for residential and commercial projects.
• Communicate with local municipalities, building departments, inspectors, and other relevant agencies regarding permit requirements and application status.
• Ensure permit applications, supporting documents, and records are accurate, complete, and submitted on time.
• Monitor permit approvals, expiration dates, inspection schedules, and outstanding requirements.
• Follow up on pending applications and resolve administrative issues to prevent project delays.
• Maintain organized digital and physical files for permits, licenses, inspections, and related documentation.
• Provide general administrative support, including data entry, filing, document preparation, and recordkeeping.
• Answer phone calls, respond to emails, and communicate professionally with customers, vendors, and internal team members.
• Assist with scheduling, updating internal systems, and maintaining accurate project records.
• Perform additional administrative duties as needed.

Skills

Administrative experience

Permit coordination

Communication skills

Microsoft Office

Job description

Harris Plumbing, Heating, Air, & Electrical is a growing, locally owned and operated full-service residential home services company based in South Jersey. We proudly serve homeowners throughout the Tri-State area, delivering 5-star plumbing, heating, cooling, and electrical services through a proven, customer-focused service system.
Now Hiring: Administrative - Permit Coordinator
Hourly Rate: $21.00 per Hour

Join Our Team!

Are you organized, detail-oriented, and skilled at keeping administrative tasks running smoothly? We are looking for a dependable and motivated Administrative - Permit Coordinator to join our team! This position is ideal for someone who enjoys managing paperwork, coordinating with municipalities, tracking deadlines, and providing essential administrative support to daily operations.

Key Responsibilities

• Prepare, submit, and track permits required for residential and commercial projects.
• Communicate with local municipalities, building departments, inspectors, and other relevant agencies regarding permit requirements and application status.
• Ensure permit applications, supporting documents, and records are accurate, complete, and submitted on time.
• Monitor permit approvals, expiration dates, inspection schedules, and outstanding requirements.
• Follow up on pending applications and resolve administrative issues to prevent project delays.
• Maintain organized digital and physical files for permits, licenses, inspections, and related documentation.
• Provide general administrative support, including data entry, filing, document preparation, and recordkeeping.
• Answer phone calls, respond to emails, and communicate professionally with customers, vendors, and internal team members.
• Assist with scheduling, updating internal systems, and maintaining accurate project records.
• Perform additional administrative duties as needed.

Qualifications

• Previous administrative experience required; permit coordination or construction, HVAC, plumbing, or electrical industry experience is a plus.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, email, and computer-based administrative systems.
• Ability to manage multiple tasks, prioritize deadlines, and work independently.
• Strong follow-up skills and the ability to communicate professionally with municipal offices and internal departments.
• Reliable, punctual, and committed to maintaining accurate records.
• Willingness to learn local permitting requirements and company procedures.