Administrative & Parts Coordinator — Growth-Driven

Vanguard Truck Centers; Houston (TX); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

401k with employer match

Medical, dental, and vision insurance

Employer paid STD and Basic life

Optional life and LTD

Flexible Spending Account

PTO - Paid Time Off program

Career Advancement Opportunities

Job summary

Vanguard Truck Centers in Houston, TX is seeking an Administrative Assistant to support multiple departments in a fast-paced dealership environment. You will handle payments, invoicing, inventory, and front-desk inquiries, routing calls and directing visitors as needed.

Ideal candidates are detail oriented, with strong organizational and communication skills, and at least 3 years in parts, inventory or office roles. We offer competitive pay, benefits, and opportunities for advancement.

Qualifications

• Detail oriented and highly organized.
• Requires strong sense of urgency.
• Proficient in computer skills and basic accounting.
• Organized, dependable, and accurate.
• Minimum of 3 years of parts, inventory, and general office experience.
• Industry experience is a plus.
• High school diploma and college degree preferred.

Responsibilities

• Greets showroom customers and determines the nature of their visit.
• Directs customers to the correct department, notifies the appropriate person that a customer is waiting, and introduces the customer to a salesperson.
• Answers incoming phone calls. Directs caller to appropriate department or individual or takes a thorough message.
• Communicates with callers and visitors in a professional, friendly, and efficient manner.
• Communicates messages to the appropriate parties in a timely manner.
• Types memos, correspondence, reports, and other documents.
• Assists service customers during the morning and evening service rush whenever possible.
• Assists with clerical duties as requested.
• Maintains a professional appearance.
• Operating as a liaison between the parts and accounting departments, including resolving discrepancies between vendor invoices and warehouse records, freight charges, and similar issues
• Accurately research discrepancies in the parts inventory system, including communication with parts management and warehouse managers, coordination with accounts payable personnel, and others within the company
• Providing proper accounting/coding for parts and freight invoices
• Maintaining accurate records of details performed
• Additional responsibilities as needed

Skills

Detail oriented

Strong sense of urgency

Excellent communication

Organized

Math skills

Verbal and written communication

Education

High School Diploma

College degree preferred

Job description

Vanguard Truck Centers in Houston, TX is seeking an Administrative Assistant to support multiple departments in a fast-paced dealership environment. You will handle payments, invoicing, inventory, and front-desk inquiries, routing calls and directing visitors as needed.

Ideal candidates are detail oriented, with strong organizational and communication skills, and at least 3 years in parts, inventory or office roles. We offer competitive pay, benefits, and opportunities for advancement.