Assistant Sales Coordinator

NORWOOD EQUIPMENT LLC; Houston (TX); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

401k match

Medical insurance

Dental & Vision insurance

STD & Life insurance

Flex Spending Account

Paid Time Off

Job summary

Vanguard Truck Centers seeks an Administrative Assistant to support multiple departments in a fast-paced dealership environment. You will handle payments, invoicing, and inventory control while greeting customers and directing them to the right department.

The role requires strong communication, organization, and basic accounting knowledge. A high school diploma is required, with a college degree preferred. Equal opportunity employer offering benefits and growth opportunities.

Qualifications

• Strong verbal and written communication skills.
• Excellent time management and organization.
• Attention to detail and accuracy in records.
• Basic math for pricing and quoting parts.
• Computer proficiency and ability to learn accounting systems.

Responsibilities

• Greet showroom customers and direct to the correct department.
• Answer incoming phone calls and route to appropriate person.
• Process payments and generate invoices.
• Maintain inventory levels and coordinate with parts and warehouse.
• Provide timely, professional information to all callers.
• Assist service during peak hours when possible.

Skills

Communication

Organization

Data entry

Education

High School Diploma

College degree (preferred)

Tools

Accounting knowledge

Job description

Are you looking for a fulfilling career with a successful company that is growing and profitable? At Vanguard Truck Centers we invest in our people and recognize that our employees are our greatest assets. We are seeking talent that is driven with a great attitude, has a desire for success, team-oriented and are ultimate leaders.Mission: To lead the industry in consistently meeting or exceeding our customer's expectations in the pursuit of profitable growth.Values:To protect our integrity firstTo promote ingenuity and challenge everythingTo develop peopleTo pursue excellenceThe Company: Our strength is in our people and teamwork.Vanguard Truck Centers owns and operates full service commercial truck centers in the United States. Our unique footprint allows us to provide a diverse range of products and services across many industries, and across the country.Vanguard Truck Centers is a Successful Company that is Growing and Profitable.BENEFITSCompetitive salary401k with employer match (after 3 months of employment)Medical, dental, and vision insuranceEmployer paid STD and Basic lifeOptional life and LTDFlexible Spending AccountPTO – Paid Time Off programCareer Advancement OpportunitiesSUMMARYA Administrative Assistant is needed for a fast-paced work environment to provide administrative support to the all departments. This includes various administrative activities such as processing payments, invoicing, and maintaining inventory levels. Receives callers at the dealership, determines the nature of their business, and directs callers to their destination. Answers basic inquiries, routes incoming calls, takes messages, and provides basic information to all callers.ESSENTIAL DUTIESGreets showroom customers and determines the nature of their visit.Directs customers to the correct department, notifies the appropriate person that a customer is waiting, and introduces the customer to a salesperson.Answers incoming phone calls. Directs caller to appropriate department or individual or takes a thorough message.Communicates with callers and visitors in a professional, friendly, and efficient manner.Communicates messages to the appropriate parties in a timely manner.Types memos, correspondence, reports, and other documents.Assists service customers during the morning and evening service rush whenever possible.Assists with clerical duties as requested.Maintains a professional appearance.Operating as a liaison between the parts and accounting departments, including resolving discrepancies between vendor invoices and warehouse records, freight charges, and similar issuesAccurately research discrepancies in the parts inventory system, including communication with parts management and warehouse managers, coordination with accounts payable personnel, and others within the companyProviding proper accounting/coding for parts and freight invoicesMaintaining accurate records of details performedAdditional responsibilities as neededDetail oriented, highly organized, and motivated to provide great customer serviceRequires a strong sense of urgencyComputer skills and accounting knowledge are requiredOrganized, dependable, and accurateMinimum of 3 years of parts, inventory, and general office experienceIndustry experience a plusGeneral computer knowledgeHigh School Diploma and college degree preferredRequires good verbal and written skills. Must be able to effectively communicate at all levels of the organizationSolid basic math skills needed to price, quote, and manage parts divisionBasic reasoning ability and good conflict management skillsValid Drivers’ LicenseBackground screening is a mandatory pre-requisite for employment consideration.Vanguard Truck Centers afford equal employment opportunity to all qualified employees and applicants for employment and will prohibit discrimination because of race, color, sex, religion, nation of origin, age, handicap or veteran status.