Administrative Partner and Office Manager

Meta; Prineville (OR); Hybrid; USD 86,000 - 118,000; Full time

Job summary

Meta seeks an experienced Administrative Partner and Office Manager in Oregon to support data center leaders. The role focuses on heavy calendar management, complex travel planning, and cross-functional coordination across IT, Facilities, Security, and Health & Safety.

The position is full-time with hybrid work (up to two remote days). You will arrange meetings for executives, manage expense reports, organize site events, and ensure smooth office operations with strong communication and

Qualifications

• 3+ years coordinating travel logistics for executives.
• 3+ years calendar management and expense report management for executives.
• Experience balancing competing priorities and multitasking.
• Experience developing communications for broad audiences and AI workflow integration.

Responsibilities

• Coordinate internal and external meetings for up to two leaders.
• Manage hectic and complex calendars.
• Coordinate domestic and international travel arrangements.
• Main POC for data center office/administrative topics.
• Visitor management and site events planning.
• Prepare expense reports and purchase requisitions.
• Organize space planning and cross-functional meetings.
• Foster cross-functional relationships and provide office operations support.

Skills

Calendar management

Travel logistics

Expense reports

Communication

Cross-functional collaboration

Multitasking

Prioritization

AI tools usage

Tools

Microsoft Office

Google Suite

Job description

Meta is seeking an experienced Administrative Partner and Office Manager to support multiple data center leaders. The person in this role will need to be a masterful problem-solver and an organizational force given heavy calendaring, meeting management, and complex travel planning. Additionally, the ideal candidate will have exceptional communication skills and will be resourceful in building relationships across the data center teams.This position is full-time and is eligible for hybrid work (up to two days per week remote).Administrative Partner and Office Manager Responsibilities:Coordinate internal and external meetings for up to two leadersManage hectic and complex calendarsCoordinate both domestic and international travel arrangementsMain POC for all data center office/administrative topics (may also include local leased sites when they roll-up to a greenfield)Visitor managementProvide operational support for the entire office to include partnering with IT, Facilities, Culinary, Microkitchen, Security, and Health and Safety teams (where these resources exist)Facilitate site meetings through agenda collection, action item tracking, and note takingCollaborate on arranging and structuring senior leadership visits to the sitePrepare expense reports and purchase requisitionsOrganize space planning for the siteOrganize all-hands, off-site and onsite events, including those that require XFN collaborationBuild cross-functional relationships between teamsResponsible for site specific communications and toolingBe a culture carrier for the local data center, including welcoming new hiresParticipate in the global data center admin communityGeneral administrative dutiesMinimum Qualifications:3+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives3+ years of relevant calendar management and expense report management experience for 1 or more executivesExperience balancing competing prioritiesExperience with Microsoft Office and Google SuitePreferred Qualifications:Event planning experienceExperience collaborating with and partnering closely with other administrative professionals and key cross functional partnersExperience maintaining confidentiality and description in all partnershipsExperience in prioritizing multiple assignments quicklyExperience in multitasking and changing direction quicklyExperience developing and delivering communications to broad and diverse audiencesDemonstrated ability to integrate AI tools to optimize/redesign workflows and drive measurable impact (e.g., efficiency gains, quality improvements)Experience adhering to and implementing responsible, ethical AI practices (e.g., risk assessment, bias mitigation, quality and accuracy reviews)Demonstrated ongoing AI skill development (e.g., prompt/context engineering, agent orchestration) and staying current with emerging AI technologiesAbout Meta:Meta builds technologies that help people connect, find communities, and grow businesses. When Facebook launched in 2004, it changed the way people connect. Apps like Messenger, Instagram and WhatsApp further empowered billions around the world. Now, Meta is moving beyond 2D screens toward immersive experiences like augmented and virtual reality to help build the next evolution in social technology. People who choose to build their careers by building with us at Meta help shape a future that will take us beyond what digital connection makes possible today—beyond the constraints of screens, the limits of distance, and even the rules of physics.Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment.Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at [e-mail].$86,091/year to $118,310/year + bonus + equity + benefitsIndividual compensation is determined by skills, qualifications, experience, and location. Compensation details listed in this posting reflect the base hourly rate, monthly rate, or annual salary only, and do not include bonus, equity or sales incentives, if applicable. In addition to base compensation, Meta offers benefits. Learn more about benefits at Meta.