Administrative Partner and Office Manager

Meta; Lebanon (IN); Hybrid; USD 86,000 - 118,000; Full time

Job summary

Meta is seeking an experienced Administrative Partner and Office Manager to support multiple data center leaders. The role demands mastery of calendars, travel planning, and event coordination, with a strong emphasis on communication and cross-functional collaboration.

This full-time position offers hybrid work up to two days remote per week, exposure to IT, Facilities, Security and Health and Safety teams, and opportunities to influence site operations, visitor programs, and leadership visits.

Qualifications

• 3+ years coordinating travel logistics for executives
• 3+ years calendar management and expense report management for executives
• Experience balancing competing priorities
• Experience with Microsoft Office and Google Suite

Responsibilities

• Coordinate internal and external meetings for up to two leaders
• Manage hectic and complex calendars
• Coordinate both domestic and international travel arrangements
• Main POC for all data center office/administrative topics (may also include local leased sites when they roll-up to a greenfield)
• Visitor management
• Provide operational support for the entire office to include partnering with IT, Facilities, Culinary, Microkitchen, Security, and Health and Safety teams (where these resources exist)
• Facilitate site meetings through agenda collection, action item tracking, and note taking
• Collaborate on arranging and structuring senior leadership visits to the site
• Prepare expense reports and purchase requisitions
• Organize space planning for the site
• Organize all-hands, off-site and onsite events, including those that require XFN collaboration
• Build cross-functional relationships between teams
• Responsible for site specific communications and tooling
• Be a culture carrier for the local data center, including welcoming new hires
• Participate in the global data center admin community
• General administrative duties

Skills

Coordinate internal meetings

Calendar management

Domestic travel coordination

Office admin point of contact

Visitor management

Cross-functional office operations

Meeting facilitation and notes

Senior leadership visit coordination

Expense reports and requisitions

Space planning for site

Event planning and coordination

Cross-team relationship building

Site communications and tooling

Culture carrier and onboarding

Global admin community participation

General administrative duties

Tools

Microsoft Office

Google Suite

Job description

Summary:

Meta is seeking an experienced Administrative Partner and Office Manager to support multiple data center leaders. The person in this role will need to be a masterful problem-solver and an organizational force given heavy calendaring, meeting management, and complex travel planning. Additionally, the ideal candidate will have exceptional communication skills and will be resourceful in building relationships across the data center teams.This position is full-time and is eligible for hybrid work (up to two days per week remote).

Required Skills:

1. Coordinate internal and external meetings for up to two leaders

2. Manage hectic and complex calendars

3. Coordinate both domestic and international travel arrangements

4. Main POC for all data center office/administrative topics (may also include local leased sites when they roll-up to a greenfield)

5. Visitor management

6. Provide operational support for the entire office to include partnering with IT, Facilities, Culinary, Microkitchen, Security, and Health and Safety teams (where these resources exist)

7. Facilitate site meetings through agenda collection, action item tracking, and note taking

8. Collaborate on arranging and structuring senior leadership visits to the site

9. Prepare expense reports and purchase requisitions

10. Organize space planning for the site

11. Organize all-hands, off-site and onsite events, including those that require XFN collaboration

12. Build cross-functional relationships between teams

13. Responsible for site specific communications and tooling

14. Be a culture carrier for the local data center, including welcoming new hires

15. Participate in the global data center admin community

16. General administrative duties

Minimum Qualifications:

1. 3+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives

2. 3+ years of relevant calendar management and expense report management experience for 1 or more executives

3. Experience balancing competing priorities

4. Experience with Microsoft Office and Google Suite

Preferred Qualifications:

1. Event planning experience

2. Experience collaborating with and partnering closely with other administrative professionals and key cross functional partners

3. Experience maintaining confidentiality and description in all partnerships

4. Experience prioritizing multiple assignments quickly

5. Experience in multitasking and changing direction quickly

6. Experience developing and delivering communications to broad and diverse audiences

7. Demonstrated ability to integrate AI tools to optimize/redesign workflows and drive measurable impact (e.g., efficiency gains, quality improvements)

8. Experience adhering to and implementing responsible, ethical AI practices (e.g., risk assessment, bias mitigation, quality and accuracy reviews)

9. Demonstrated ongoing AI skill development (e.g., prompt/context engineering, agent orchestration) and staying current with emerging AI technologies

Public Compensation:

$86,091/year to $118,310/year + bonus + equity + benefits

Industry:

Internet

Equal Opportunity:

Meta is proud to be an Equal Employment Opportunity and Affiantive Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment.

Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at [e-mail].