Administrative Partner and Office Manager

Meta Inc.; Beaver Dam (WI); Hybrid; USD 60,000 - 90,000; Full time

Job summary

Meta is seeking an experienced Administrative Partner and Office Manager in Beaver Dam, WI to support data center leaders with calendar management, travel planning, and cross-team coordination. You will partner with IT, Facilities, Security, and Health and Safety teams, manage site visits and visitor logistics, and own expense reporting, space planning, and meeting operations in a hybrid work environment.

The role demands superb communication and relationship-building as you coordinate complex

Qualifications

• Experience coordinating internal and external meetings for multiple leaders.
• Strong calendar management and travel planning skills.
• Excellent communication and relationship-building abilities.
• Experience coordinating cross-functional activities for data center teams.

Responsibilities

• Coordinate internal and external meetings for up to two leaders
• Manage hectic and complex calendars
• Coordinate both domestic and international travel arrangements
• Main POC for all data center office/administrative topics
• Visitor management
• Provide operational support for the entire office with IT, Facilities, Culinary, Microkitchen, Security, Health and Safety teams
• Facilitate site meetings through agenda collection, action item tracking, and note taking
• Collaborate on arranging and structuring senior leadership visits to the site
• Prepare expense reports and purchase requisitions
• Organize space planning for the site

Skills

Calendar management

Travel coordination

Communication

Relationship building

Problem solving

Meeting coordination

Job description

Administrative Partner and Office Manager# Administrative Partner and Office ManagerBeaver Dam, WI G and A+ 1 moreApply nowMeta is seeking an experienced Administrative Partner and Office Manager to support multiple data center leaders. The person in this role will need to be a masterful problem-solver and an organizational force given heavy calendaring, meeting management, and complex travel planning. Additionally, the ideal candidate will have exceptional communication skills and will be resourceful in building relationships across the data center teams.This position is full-time and is eligible for hybrid work (up to two days per week remote).---## Administrative Partner and Office Manager Responsibilities* Coordinate internal and external meetings for up to two leaders* Manage hectic and complex calendars* Coordinate both domestic and international travel arrangements* Main POC for all data center office/administrative topics (may also include local leased sites when they roll-up to a greenfield)* Visitor management* Provide operational support for the entire office to include partnering with IT, Facilities, Culinary, Microkitchen, Security, and Health and Safety teams (where these resources exist)* Facilitate site meetings through agenda collection, action item tracking, and note taking* Collaborate on arranging and structuring senior leadership visits to the site* Prepare expense reports and purchase requisitions* Organize space planning for the site