Administrative & Operations Support Specialist

Global Relay; Virginia (MN); On-site; USD 42,000 - 64,000; Full time

Job summary

Global Relay is seeking an Administrative Assistant to support daily operations in a fast-paced environment. You will greet visitors, manage calendars, handle data entry, and assist multiple departments with meetings, reports, and trainings.

The role requires five years of relevant office experience, fluent English, strong MS Office skills, excellent communication, and the ability to multitask under pressure. This on-site role contributes to a collaborative, inclusive culture.

Qualifications

• Minimum 5 years relevant office assistance or customer service experience.
• Ability to speak and write English fluently and possess excellent interpersonal and communication skills with excellent telephone etiquette.
• Strong knowledge of MS Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Exceptional time-management, organizational, and prioritizing skills with great attention to detail.
• Strong work ethic with a willingness to multi-task and be flexible to take on varied responsibilities.

Responsibilities

• Greet visitors and direct them appropriately while following security procedures.
• Maintain office appearance and support daily operations and meeting room setup.
• Keep kitchens and facilities clean; manage supplies and liaise with maintenance.
• Handle high-volume phone switchboard, calendar management, data entry, and reporting.
• Use Salesforce and other systems for client file updates and data accuracy.
• Coordinate meetings/trainings and assist with event-related duties as needed.

Skills

MS Office

English fluency

Communication skills

Calendar management

Data entry

Customer service

Salesforce

Tools

Salesforce

Outlook

PowerPoint

Job description

Global Relay is seeking an Administrative Assistant to support daily operations in a fast-paced environment. You will greet visitors, manage calendars, handle data entry, and assist multiple departments with meetings, reports, and trainings.

The role requires five years of relevant office experience, fluent English, strong MS Office skills, excellent communication, and the ability to multitask under pressure. This on-site role contributes to a collaborative, inclusive culture.