Workplace & Events Coordinator

Global Relay; New York (NY); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Health benefits

Subsidized meal program

Commuter benefits

401(k) with company match

Paid time off

Job summary

Global Relay seeks a highly organized Workplace & Events Coordinator to support the New York office. You will oversee workplace services, facilities, vendors, meetings, visitors, and office events under the Manager, Workplace & Office Operations.

Responsibilities include coordinating with building management, managing calendars and invoices, and collaborating with HR/IT/Finance for workplace needs. Base salary range reflects pay in NYC for this role.

Qualifications

• 2–4 years of experience in workplace operations or a related corporate environment.
• Strong organizational and prioritization skills with the ability to manage multiple workstreams.
• Excellent judgment and attention to detail.
• Clear and professional communication with employees, leaders, visitors, and vendors.
• Experience coordinating meetings, vendors, catering, or office-based events; proficiency with Microsoft Office.

Responsibilities

• Support day-to-day operation of the New York office, ensuring workplace services, shared spaces, supplies, and facilities needs are coordinated.
• Coordinate with building management and external vendors for maintenance, service delivery, purchasing, and other workplace needs.
• Manage logistics for meetings, visitors, and office-based events (space, catering, vendors, access, setup, on-site coordination).
• Maintain workplace calendars, operational records, invoices, vendor documentation, and related information.
• Support office moves, seating changes, workspace readiness, and other workplace projects as needed.
• Partner with HR, IT, Finance, Security, Legal, and other teams on workplace requirements and risk escalation.
• Perform administrative duties through Outlook scheduling assist.

Skills

Office coordination

Event coordination

Project management

Communication

Microsoft Office

Tools

Microsoft Office

Job description

For over 25 years, Global Relay has set the standard in enterprise information archiving with industry-leading cloud archiving, surveillance, eDiscovery, and analytics solutions. We securely capture and preserve the communications data of the worlds most highly regulated firms, giving them greater visibility and control over their information and ensuring compliance with stringent regulations.

Though we offer competitive compensation and benefits and all the other perks one would expect from an established company, we are not your typical technology company. Global Relay is a career-building company. A place for big ideas. New challenges. Groundbreaking innovation. It is a place where you can genuinely make an impact – and be recognized for it.

We believe great businesses thrive on diversity, inclusion, and the contributions of all employees. To that end, we recruit candidates from different backgrounds and foster a work environment that encourages employees to collaborate and learn from each other, completely free of barriers.

Your role

We are looking for a highly organized and proactive Workplace & Events Coordinator to support the effective operation of our New York office. Reporting to the Manager, Workplace & Office Operations, you will coordinate workplace services, facilities support, vendors, meetings, visitors, and office-based events. This is a hands-on role that requires strong judgment, attention to detail, and the ability to anticipate needs and manage changing priorities as the office grows.

Your responsibilities

• Support the day-to-day operation of the office, ensuring workplace services, shared spaces, supplies, and facilities needs are coordinated effectively.
• Coordinate with building management and external vendors to support maintenance, service delivery, purchasing, and other workplace requirements.
• Manage the logistics for meetings, visitors, and approved office-based events, including space, catering, vendors, access, setup, and on-site coordination.
• Maintain workplace and event calendars, operational records, invoices, vendor documentation, and other information with accuracy and consistency.
• Support office moves, seating changes, workspace readiness, and other workplace projects as business and capacity needs evolve.
• Partner with HR, IT, Finance, Security, Legal, and other teams on workplace-related requirements, while identifying issues, anticipating needs, and escalating risks appropriately.
• Perform administrative duties through Outlook using scheduling assist.

About you

• 2-4 years of experience in workplace operations, office coordination, facilities support, event coordination, hospitality, or a related corporate environment.
• Strong organizational and prioritization skills, with the ability to manage multiple workstreams and follow through reliably.
• Excellent judgment, attention to detail, and a practical, solutions-oriented approach.
• Clear and professional communication skills, with confidence working across employees, senior leaders, visitors, vendors, and building partners.
• Experience coordinating meetings, vendors, catering, or office-based events, and proficiency with Microsoft Office.

Working conditions

• Flexible with shift start and end time

Compensation:

Global Relay advertises the pay range for this role in compliance with applicable pay transparency laws. Individual pay rates are determined by evaluating factors such as expertise, skills, education, and professional background.

The range below reflects the expected annual base salary, which is only one element of our comprehensive total rewards package designed to reflect our company pay philosophy, culture and values. We aim to foster an inspiring work environment and support employees work-life rhythms. We provide a comprehensive health benefits program, including extended health coverage and short-term / long-term disability insurance. Employees receive annual allotted vacation days, which increase based on tenure. Other benefits include paid sick days, maternity/parental leave enhanced program, commuter benefits, corporate bonuses, and a 401(k)-retirement plan with company contribution matching.

For employees based at our New York office, we provide additional perks and amenities to enhance your work experience including a subsidized meal program, courtesy of our in-house culinary team!

Base salary range

$70,000 - $80,000 USD

What you can expect:

At Global Relay, there is no ceiling to what you can achieve. It is the land of opportunity for the energetic, the intelligent, the driven. You will receive the mentoring, coaching, and support you need to reach your career goals. You will be part of a culture that breeds creativity and rewards perseverance and hard work. And you will be working alongside smart, talented individuals from diverse backgrounds, with complementary knowledge and skills.

Global Relay is an equal-opportunity employer committed to diversity, equity, and inclusion.

We seek to ensure reasonable adjustments, accommodations, and personal time are tailored to meet the unique needs of every individual.

To learn more about our business, culture, and community involvement, visit www.globalrelay.com .