Administrative / Operations Support Specialist

Pyramid Consulting, Inc; San Antonio (TX); On-site; USD 21,000 - 23,000; Full time

Benefits offered by this job

Traveler benefits

Agency benefits vary by vendor

Job summary

Pyramid Consulting, Inc. is seeking an Administrative / Operations Support Specialist for a 12+ month contract in San Antonio, onsite.

You will provide administrative and operational support to the ELCOE, help with learning event delivery, and prepare reports and leadership slides. You should have 2+ years of admin/ops experience, strong Excel and PowerPoint skills, and experience creating reports with Pivot Tables.

Qualifications

• 2+ years of experience in administrative support, operations, analysis, coordination, resourcing, or a related field.
• Strong proficiency with Microsoft Excel and PowerPoint.
• Hands-on experience creating reports and presentations.
• Experience using Excel Pivot Tables for data analysis and reporting.
• Strong organizational, communication, and time-management skills.

Responsibilities

• Provide administrative and operational support to the Enterprise Learning Center of Excellence (ELCOE).
• Support learning event delivery, development, and planning processes.
• Schedule learning events based on established planning and request requirements.
• Support learning curricula, facility configurations, and learning paths.
• Communicate operational processes and requirements to business partners and customers.
• Pull reports from different systems and consolidate information for analysis.
• Use Microsoft Excel, including Pivot Tables, to analyze data and generate reports.
• Create PowerPoint presentations and leadership-ready slides based on reporting results.
• Review facilitator PTO, availability, and scheduling gaps and assist with resource coordination.
• Maintain accurate schedules, records, reports, and operational documentation.
• Support team members with moderately complex administrative and operational assignments.
• Coordinate meetings, calendars, communications, and other administrative activities as needed.
• Manage multiple assignments simultaneously while meeting deadlines and maintaining accuracy.
• Shift priorities quickly and effectively based on changing business requirements.
• Participate in special projects and other administrative activities as assigned.

Skills

Administrative support

Operations coordination

Data analysis

Time management

Multitasking

Communication

Independent work

Tools

Microsoft Excel

Pivot Tables

Microsoft PowerPoint

Microsoft 365 Suite

Job description

Immediate need for a talented Administrative / Operations Support Specialist. This is a 12+ Months Contract opportunity with long-term potential and is located in San Antonio, TX (Onsite). Please review the job description below.

Job ID:26-23097

Pay Range: $15 - $17/hour.

• Traveler benefits as per agency package.
• (Benefits vary by vendor and assignment.)

Key Responsibilities:

• Provide administrative and operational support to the Enterprise Learning Center of Excellence (ELCOE).
• Support learning event delivery, development, and planning processes.
• Schedule learning events based on established planning and request requirements.
• Support learning curricula, facility configurations, and learning paths.
• Communicate operational processes and requirements to business partners and customers.
• Pull reports from different systems and consolidate information for analysis.
• Use Microsoft Excel, including Pivot Tables, to analyze data and generate reports.
• Create PowerPoint presentations and leadership-ready slides based on reporting results.
• Review facilitator PTO, availability, and scheduling gaps and assist with resource coordination.
• Maintain accurate schedules, records, reports, and operational documentation.
• Support team members with moderately complex administrative and operational assignments.
• Coordinate meetings, calendars, communications, and other administrative activities as needed.
• Manage multiple assignments simultaneously while meeting deadlines and maintaining accuracy.
• Shift priorities quickly and effectively based on changing business requirements.
• Participate in special projects and other administrative activities as assigned.

Key Requirements and Technology Experience:

• 2+ years of experience in administrative support, operations, analysis, coordination, resourcing, or a related field.
• Strong proficiency with Microsoft Excel and PowerPoint.
• Hands-on experience creating reports and presentations.
• Experience using Excel Pivot Tables for data analysis and reporting.
• Strong organizational, communication, and time-management skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Ability to work independently while collaborating effectively with team members and stakeholders.
• Strong attention to detail and ability to maintain accurate information.
• Training or learning operations
• Scheduling or workforce coordination
• Resource management
• Administrative operations
• Reporting and data analysis
• Facilitator or staff scheduling
• Supporting leadership with reports and presentations
• Experience instructing or training coworkers on processes and systems
• Microsoft Excel – Pivot Tables, formulas, charts, reporting, and data analysis
• Microsoft PowerPoint – presentations and leadership reporting
• Microsoft Office / Microsoft 365 Suite – Word, Outlook, Teams, Excel, PowerPoint

Our client is a leading Banking Industry, and we are currently interviewing to fill this and other similar contract positions.

Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.