Administrative Operations & Student Services Lead

Barry University; Miami (FL); On-site; USD 40,000 - 52,000; Full time

Job summary

Barry University in Miami Shores is seeking an Administrative Assistant III to serve as the operations coordinator for the Center for Academic Success and Advising (CASA). The role oversees daily administrative processes, front office operations, student employment coordination, and collaboration with multiple university departments to ensure efficient service.

The position requires strong organizational and communication skills, experience with MS Office and SharePoint, and the ability to

Qualifications

• Associate's degree or Bachelor's degree preferred.
• 3-5 years of administrative experience.
• Ability to anticipate problems and coordinate solutions; manage priorities and ensure timely completion.

Responsibilities

• Coordinates day-to-day administrative operations for CASA to ensure efficient functioning.
• Acts as primary contact for visitors, students, faculty, staff, and admins, delivering excellent customer service.
• Manages high-volume office traffic, mail, deliveries, and back-up coverage during breaks/absences.
• Coordinates student employment processes including hiring, onboarding, payroll, and offboarding.
• Serves as liaison with IT for tech requests and equipment setup; maintains inventory of tech resources.
• Coordinates room reservations and space utilization; schedules meetings and events.
• Supports event planning and logistics for departmental activities.
• Collaborates with Facilities, HR, Finance, and other departments to maintain smooth operations.

Skills

Excellent organizational skills

Excellent oral communication

Problem solving

Prioritization

Attention to detail

Education

Associate's degree or Bachelor's degree preferred

Tools

Microsoft Word

Excel

PowerPoint

Publisher

Outlook

SharePoint

Job description

Barry University in Miami Shores is seeking an Administrative Assistant III to serve as the operations coordinator for the Center for Academic Success and Advising (CASA). The role oversees daily administrative processes, front office operations, student employment coordination, and collaboration with multiple university departments to ensure efficient service.

The position requires strong organizational and communication skills, experience with MS Office and SharePoint, and the ability to