Medical Administration Specialist

Seventh Dimension, LLC; Virginia Beach (VA); On-site; USD 70,000 - 95,000; Full time

Job summary

Seventh Dimension, LLC is seeking a Dive Medical Support Personnel professional to provide medical administration and readiness support for the Naval Special Warfare Group Eight Fleet Integration Team in Virginia Beach, VA. The role focuses on maintaining medical readiness, managing health records, coordinating administrative processes, and supporting clinical and occupational health activities in a military healthcare environment.

U.S.

Qualifications

• Minimum five years in Medical Administration.
• Proficiency with Microsoft Word, Excel, Outlook, PowerPoint.
• HIPAA compliance certification is required.

Responsibilities

• Manage military healthcare delivery systems and operations.
• Coordinate clinical administrative processes and readiness reviews.
• Maintain immunization, MRRS, and health records databases.
• Schedule patient appointments and maintain military health records.
• Prepare and review medical department reports and communications.
• Assist with vaccinations, screenings, and medical surveillance programs.

Skills

Medical administration

Medical terminology

Scheduling

Data entry

Education

AHIMA certification

CAAHEP Medical Assistant Program

ABHES Medical Assistant Program

Tools

MRRS

MHS Genesis

Electronic Health Records (EHR)

Job description

Position: Medical Administration Specialist

Type: Full-time

Location: Virginia Beach, VA

Travel: 0%

**Contingent Upon Award**

Position Summary: Seventh Dimension seeks a qualified Dive Medical Support Personnel professional to provide medical administration and operational readiness support services to the Naval Special Warfare Group Eight Fleet Integration Team. The selected individual will support military healthcare delivery systems, maintain medical readiness databases, coordinate clinical administrative processes, manage health records, and assist with medical department operations. This position plays an important role in supporting dive medicine programs, operational medical readiness, patient administration, and compliance with military healthcare requirements. The successful candidate will work closely with military medical personnel to ensure accurate medical documentation, reporting, scheduling, and readiness tracking across the command.

Duties and Responsibilities:

• Support the command medical department by managing and coordinating military healthcare delivery systems and operations.
• Provide assistance with healthcare administrative programs and operational support tasks.
• Assist the medical department with inspections, assessments, and readiness reviews.
• Provide administrative and clerical support for routine medical department operations.
• Ensure correspondence, reports, and messages are accurate, complete, and timely.
• Maintain internal tracking systems supporting healthcare administration and operational medical readiness.
• Support routine clinical, occupational, preventive medicine, and emergency medical service administrative activities.
• Provide administrative support for vaccinations, audiograms, laboratory testing, visual screenings, electrocardiograms, health assessments, physical examinations, and medical surveillance programs.
• Manage medical department logs and readiness reports, including immunization, Human Immunodeficiency Virus screening, physical examination, and medical readiness records.
• Schedule patient appointments and maintain military health records.
• Manage and update Medical Readiness Reporting System databases and other healthcare information systems.
• Support Electronic Deployment Health Assessment processing and completion activities.
• Serve as the assistant liaison for referrals, appointments, and medical claims support activities.

Required Qualifications

• US Citizen
• Valid U.S. driver’s license
• Valid United States passport.
• Must hold an active Secret Security Clearance
• Proficiency using Microsoft Word, Microsoft Excel, Microsoft Outlook, and Microsoft PowerPoint.
• Certification: Must be Health Insurance Portability and Accountability Act (HIPAA) certified and maintain HIPAA compliance certifications.
• Certification: Certification from the American Health Information Management Association (AHIMA); or
• Completion of a Medical Assistant Program accredited by the Commission on Accreditation of Allied Health Education Programs (CAAHEP); or
• Completion of a Medical Assistant Program accredited by the Accrediting Bureau of Health Education Schools (ABHES).
• Experience: Minimum five (5) years of experience in Medical Administration.
• Experience: Practical knowledge of standard clinic procedures.
• Experience: Practical knowledge of medical record accountability.
• Experience: Medical terminology and computerized data entry systems.
• Experience: Military Health Systems Genesis (MHS Genesis).
• Experience: Medical Readiness Reporting System (MRRS).

Physical Demands and Work Environment: While performing the duties of this position, the employee is regularly required to talk, listen, and write. The employee frequently is required to use foot/ankle motions, hands or fingers, handle or feel objects, tools, or controls. The employee is required to stand, walk, sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually moderate.

The physical demands described here are representative of those that must be met by an employee to be the best qualified for the position and successfully perform the functions of the job. Reasonable accommodation may be made (if possible) to enable individuals with disabilities to perform the functions.

Company Background: Seventh Dimension LLC provides focused customer support in two core competencies Training & Support Services. Since 2015, we have provided customers with flexible, adaptable, and creative approaches to solving complex problems. We are a proven prime contractor that understands future operating environments, fiscal constraints, and current force requirements. We are a SDVOSB in North Carolina with a TS Facility Clearance, Secret storage and a DCAA compliant accounting system.

Disclaimer: This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job‑related instructions and to perform any other job‑related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

Seventh Dimension, LLC is a Veteran friendly employer and provides equal employment opportunity (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability status, genetic information, marital status, ancestry, protected veteran status, or any other characteristic protected by applicable federal, state, and local laws.