Administrative Operations Specialist - Education Programs

State of Missouri; Jefferson City (MO); On-site; USD 35,000 - 43,000; Full time

Job summary

Missouri Department of Elementary and Secondary Education in Jefferson City is seeking an Administrative Assistant to support the Office of Quality Schools within the Division of Learning Services. The role involves coordinating MSIP activities, preparing correspondence, and handling administrative processes for staff, districts, and the public.

You will assist the Virtual Learning Administrator and team, manage multiple tasks in a fast-paced environment, and ensure accurate documentation and

Qualifications

• Three years’ experience as an administrative assistant.
• Ability to manage a fast-paced office and provide excellent customer service.
• Proficient in producing accurate written communications for publication.
• Proficient with office management tools and software.
• Knowledge of school enrollment services is a plus.

Responsibilities

• Provide administrative support to ensure operations are efficient and communication is accurate.
• Support the Virtual Learning Administrator team, including the Virtual Learning Administrator, Virtual Instruction Supervisor, and contracted counselors.
• Perform and manage multiple assignments in a fast-paced environment with minimal supervision.
• Generate and proofread correspondence, reports, and other documents for staff, school districts and the public to ensure accuracy.
• Process invoices and forms for the section, manage office supplies and reimbursements.
• Review, process, and submit contractor invoices and time sheets to ensure accuracy.
• Demonstrate regular, reliable and engaged attendance.

Skills

Administrative support

Customer service

Written communication

Office management tools

School enrollment services

Education

High school diploma or equivalency

Tools

Office management software

Job description

Missouri Department of Elementary and Secondary Education in Jefferson City is seeking an Administrative Assistant to support the Office of Quality Schools within the Division of Learning Services. The role involves coordinating MSIP activities, preparing correspondence, and handling administrative processes for staff, districts, and the public.

You will assist the Virtual Learning Administrator and team, manage multiple tasks in a fast-paced environment, and ensure accurate documentation and