School Office Assistant - Maple Valley

State of Missouri; Kansas City (MO); On-site; USD 20,000 - 37,000; Full time

Job summary

Missouri Department of Elementary and Secondary Education seeks an Office Assistant for the Missouri Schools for the Severely Disabled. The role involves data entry, filing, mail handling, and front-desk duties while maintaining confidentiality of student and staff information.

Responsibilities include managing forms and reimbursements, supporting staff with documentation, and utilizing MS Office tools. CPR/AED/First Aid certification is required as specified by MSSD.

Qualifications

• Type, using a computer keyboard, with competency in Microsoft Office (Word, Access and Outlook).
• Maintain moderately complex databases to provide service and accurate information for management.
• Review documents and reports to ensure work product meets standards.
• Assist staff with completing forms to provide service.
• Complete expense and/or other financial forms to process reimbursement or payment requests.
• File and copy correspondence and other records, maintaining an organized filing system.
• Open, sort, process and distribute mail.
• Answer telephone, take messages and route calls efficiently.
• Greet and welcome visitors, determine nature of business and direct to appropriate person.
• Order and inventory supplies.
• Accurately complete required reports on or before deadlines.
• Maintain confidentiality of student, parent and staff information.
• Participate in staff development to keep secretarial skills updated.
• Must maintain CPR, AED, and First Aid certification as specified by MSSD.
• Utilize each student’s individual communication system.

Responsibilities

• Type, file, and manage data using MS Office applications.
• Maintain and update student and staff records with accuracy.
• Process forms, reimbursements and payments in a timely manner.
• Answer phones and greet visitors professionally.
• Ensure confidentiality of sensitive information.

Skills

Microsoft Office

Education

High School diploma or G.E.D.

Supplemental secretarial practice, bookkeeping and computer application courses preferred.

Job description

School Office Assistant - Missouri Department of Elementary and Secondary Education - Missouri Schools for the Severely Disabled

Salary: $20,376 -$ 37,152

Please note: The salary range listed in this job description is a base salary. Applicants eligible for years-of-service adjustments or shift differentials may exceed salary range listed above.

What You’ll Do

• Type, utilizing a computer keyboard, with computer competency in Microsoft Office (Word, Access and Outlook).
• Maintain moderately complex databases in order to provide service and accurate information for management.
• Review documents and reports to ensure work product meets established standards.
• Assist staff with completing forms in order to provide service.
• Complete expense and/or other financial forms in order to process reimbursement or payment request.
• File and copy correspondence and other records maintaining an organized filing system.
• Open, sort, process and distribute mail.
• Answer telephone, take messages and route calls efficiently.
• Greet and welcome visitors, determine nature of business and conduct visitors to appropriate person.
• Order and inventory supplies.
• Accurately complete required reports on or before established deadlines.
• Maintain confidentiality of parent, student and staff personally identifiable information.
• Participate in staff development activities as necessary to keep secretarial skills updated.
• Must maintain CPR, AED, and First Aide certification as specified by MSSD.
• Utilize each student’s individual communication system.

All You Need For Success

• High School diploma or G.E.D.
• Supplemental secretarial practice, bookkeeping and computer application courses preferred.

(Other qualifications and experience which in the opinion of the Commissioner of Education meet the requirements of the position may be accepted in lieu of the above.

More Reasons To Love This Position

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here.

If you have questions about this position please contact: [e-mail]

Equal Opportunity and Affiantative Action Employer:

Missouri Department of Elementary and Secondary Education is an Equal Opportunity Employer. If you have special needs addressed by the Americans with Disabilities Act (ADA), please contact Human Resources at [phone], through Missouri Relay System at [phone], or via email at [e-mail].

Notice of Non-Discrimination

The Department of Elementary and Secondary Education does not discriminate on the basis of race, color, religion, sex, sexual orientation, national origin, age, veteran status, mental or physical disability, or any other basis prohibited by statute in its programs and activities. Inquiries related to department programs and to the location of services, activities, and facilities that are accessible by persons with disabilities may be directed to the Jefferson State Office Building, Director of Civil Rights Compliance and MOA Coordinator (Title VI/Title VII/Title IX/504/ADA/ADAAA/Age Act/GINA/USDA Title VI), 7th Floor, 205 Jefferson Street, P.O. Box 480, Jefferson City, MO 65102-0480; telephone number 573-522-1775 or TTY 800-735-2966; fax number 573-522-4883; email [e-mail].

To Our Applicants with Disabilities

For assistance with any phase of the Department process, please notify the Director of Human Resources at [phone]. Reasonable attempts will be made to accommodate special needs. TTY/TDD Relay Missouri service [phone].

Notice to Applicants

The Missouri Department of Elementary and Secondary Education is unable to sponsor applicants in their application for work visas through INS. If you have questions, please contact Human Resources.

The state of Missouri is an equal opportunity employer and is committed to developing and maintaining a talented workforce.