Virtual Operations Assistant

State of Missouri; Jefferson City (MO); On-site; USD 35,000 - 43,000; Full time

Job summary

Missouri Department of Elementary and Secondary Education in Jefferson City is seeking an Administrative Assistant to support the Office of Quality Schools within the Division of Learning Services. The role involves coordinating MSIP activities, preparing correspondence, and handling administrative processes for staff, districts, and the public.

You will assist the Virtual Learning Administrator and team, manage multiple tasks in a fast-paced environment, and ensure accurate documentation and

Qualifications

• Three years’ experience as an administrative assistant.
• Ability to manage a fast-paced office and provide excellent customer service.
• Proficient in producing accurate written communications for publication.
• Proficient with office management tools and software.
• Knowledge of school enrollment services is a plus.

Responsibilities

• Provide administrative support to ensure operations are efficient and communication is accurate.
• Support the Virtual Learning Administrator team, including the Virtual Learning Administrator, Virtual Instruction Supervisor, and contracted counselors.
• Perform and manage multiple assignments in a fast-paced environment with minimal supervision.
• Generate and proofread correspondence, reports, and other documents for staff, school districts and the public to ensure accuracy.
• Process invoices and forms for the section, manage office supplies and reimbursements.
• Review, process, and submit contractor invoices and time sheets to ensure accuracy.
• Demonstrate regular, reliable and engaged attendance.

Skills

Administrative support

Customer service

Written communication

Office management tools

School enrollment services

Education

High school diploma or equivalency

Tools

Office management software

Job description

Salary: $38,640

Job Location: This position will be located at 205 Jefferson St., Jefferson City, MO 65101.

Please note: The salary range listed in this job description is a base salary. Applicants eligible for years-of-service adjustments or shift differentials may exceed salary range listed above.

Why you’ll love this position:

Within the Division of Learning Services, the Office of Quality Schools works to manage the Missouri School Improvement Program (MSIP), the state’s accreditation system for public school districts. This office also administers a wide range of state- and federally funded programs that assist local schools (Title I, Title III and other federal programs), charter and other innovative schools, as well as developing a statewide system of support for schools, communities and families. Schools also are provided assistance on federal and state-developed improvement initiatives which are coordinated with other state and regional services.

• Provide administrative support to ensure that operations are efficient and communication is accurate.
• Support the operation of the section, one Virtual Learning Administrator, including the Virtual Learning Administrator, Virtual Instruction Supervisor, and contracted counselors.
• Perform and manage multiple assignments in a fast-paced environment with minimal supervision.
• Generate and proofread correspondence, reports, and other documents for staff, school districts and the public to ensure accuracy before forwarding, routing and/or processing.
• Generate and process section forms and expenditure and invoice documents for the section in addition to managing office supplies. These include, but are not limited to, the processing of the following:
  • Departmental Purchase Requisitions;
  • State Printing Requisitions;
  • Out of State Travel Authorizations;
  • MoDoc reports; and,
  • DESE invoice forms.
• Process invoices and track Missouri Course Access and Virtual School Program (MOCAP) expenditures.
• Review, process, and submit contractor invoices and time sheets to ensure accuracy.
• Demonstrate regular, reliable and engaged attendance.

Minimum Qualifications

• Possession of a high school diploma or equivalency, and three years’ experience as an administrative assistant, demonstrating the ability to manage a fast-paced office and provide excellent customer service experiences, skilled production and review of accurate written communication for publication in print and media forms, proficiency in office management tools and software, school enrollment services, or closely related experience.

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here.

Full job description available upon request.

If you have questions about this position, please contact: [e-mail].

Equal Opportunity and Affinitive Action Employer:

Missouri Department of Elementary and Secondary Education is an Equal Opportunity Employer. If you have special needs addressed by the Americans with Disabilities Act (ADA), please contact Human Resources at [phone], through Missouri Relay System at [phone], or via email at [e-mail].

Notice of Non-Discrimination:

The Department of Elementary and Secondary Education does not discriminate on the basis of race, color, religion, sex, sexual orientation, national origin, age, veteran status, mental or physical disability, or any other basis prohibited by statute in its programs and activities. Inquiries related to department programs and to the location of services, activities, and facilities that are accessible by persons with disabilities may be directed to the Jefferson State Office Building, Director of Civil Rights Compliance and MOA Coordinator (Title VI/Title VII/Title IX/504/ADA/ADAAA/Age Act/GINA/USDA Title VI), 2nd Floor, 205 Jefferson Street, P.O. Box 480, Jefferson City, MO 65102-0480; telephone number 573-522-1775 or TTY 800-735-2966; fax number 573-522-4883; email [e-mail].

To Our Applicants with Disabilities:

For assistance with any phase of the Department process, please notify the Director of Human Resources at [phone]. Reasonable attempts will be made to accommodate special needs. TTY/TDD Relay Missouri service [phone].

Notice to Applicants:

The Missouri Department of Elementary and Secondary Education is unable to sponsor applicants in their application for work visas through INS. If you have questions, please contact Human Resources.