School Office & Records Coordinator

State-of-Missour; Kansas City (MO); On-site; USD 20,000 - 37,000; Full time

Job summary

Missouri Department of Elementary and Secondary Education is seeking a School Office Assistant for Missouri Schools for the Severely Disabled. The role requires proficient Microsoft Office skills, database maintenance, and strong organizational abilities in a school office setting.

Responsibilities include document review, form processing, filing, mail handling, phone and visitor reception, supply ordering, and timely reporting, while protecting confidentiality of student and staff data.

Qualifications

• High School diploma or GED required.
• Supplemental secretarial/bookkeeping and computer applications courses preferred.
• Other qualifications that meet requirements may be accepted.

Responsibilities

• Type and work with computer systems using Microsoft Office.
• Maintain moderately complex databases for management use.
• Review documents to ensure standards are met.
• Assist staff with completing forms to provide service.
• Process expense/reimbursement or payment requests.
• File and copy correspondence and records, keep filing organized.
• Open, sort, process and distribute mail.
• Answer phones, take messages and route calls.
• Greet visitors and direct to appropriate staff.
• Order and inventory supplies.
• Submit required reports by deadlines.
• Maintain confidentiality of student, parent and staff data.
• Participate in staff development to keep skills updated.
• Maintain CPR, AED, and First Aid as required by MSSD.
• Utilize each student’s individual communication system.

Skills

Microsoft Word

Microsoft Access

Microsoft Outlook

Data entry

Education

High School diploma or GED

Tools

Database software

Job description

Missouri Department of Elementary and Secondary Education is seeking a School Office Assistant for Missouri Schools for the Severely Disabled. The role requires proficient Microsoft Office skills, database maintenance, and strong organizational abilities in a school office setting.

Responsibilities include document review, form processing, filing, mail handling, phone and visitor reception, supply ordering, and timely reporting, while protecting confidentiality of student and staff data.