Administrative Operations Specialist - Aging & Data

WorkSource Atlanta Regional - Fayette; Atlanta (GA); On-site; USD 42,000 - 66,000; Full time

Job summary

The Atlanta Regional Commission (ARC) is seeking a Management Services Specialist to provide advanced administrative support, program and data analysis, and maintenance of databases and tracking tools for the Access to Services unit.

Responsibilities include handling invoices, travel arrangements, event planning support, and development of standard operating procedures. A background check is required; strong Microsoft Office and data-management skills are essential.

Qualifications

• High School Diploma or GED and four (4) years of related administrative support or customer service experience
• Or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.

Responsibilities

• Prepares, organizes, and maintains files, logs and records; enters and updates system data; reviews and maintains schedules; photocopies documents; maintains and secures confidential and sensitive information
• Assists and provides support in meeting and/or event planning; coordinating event logistics and dissemination of information
• Assists staff with marketing and/or communication efforts by updating websites, preparing email blasts; and preparing marketing and communication materials from draft copy
• Provides basic research in assigned area; compiling information and entering information into related databases; extracts information from databases and creates and edits charts and reports
• Compiles, organizes, and tracks data and information; reviews and verifies data for accuracy and completion; prepares and distributes standard reports, notices, requests, documents and/or correspondence; monitors completion, authorization and timely return of applicable documents and forms
• Responsible for maintaining all Standard Operating Procedures needed to identify the work of the unit
• Processes and monitors status of a variety of administrative and financial transactions such as invoice payment, credit card reconciliation/payment, procurement forms and/or travel arrangements; coordinates internal office transaction processes
• Perform other duties as assigned to support agency goals and objectives.

Skills

Communication

Time management

Data analysis

Independence

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Data management systems

DDS Data System

Job description

The Atlanta Regional Commission (ARC) is seeking a Management Services Specialist to provide advanced administrative support, program and data analysis, and maintenance of databases and tracking tools for the Access to Services unit.

Responsibilities include handling invoices, travel arrangements, event planning support, and development of standard operating procedures. A background check is required; strong Microsoft Office and data-management skills are essential.