Administrative Assistant

Buckner International; Longview (TX); On-site; USD 33,000 - 48,000; Full time

Job summary

Buckner International is seeking an Administrative Assistant for the Texas Home Visiting Program in Lubbock, onsite. You will provide secretarial and receptionist support, enter data into the DFPS PEIS system, and assist with billing, invoicing, and subcontractor administration.

Ideal candidates will have a High School Diploma or GED and experience in education or child health; willingness to drive; strong organization and communication skills.

Qualifications

• High School Diploma or GED required.
• Prior work in education/child health or related fields preferred.
• Knowledge of community resources preferred.
• Driver's license and ability to drive; 21+ to operate Buckner vehicles.

Responsibilities

• Handle program secretarial and receptionist duties; direct incoming calls and prepare correspondence.
• Enter data into the DFPS PEIS system for all participants served in accordance with contract guidelines.
• Prepare invoices, perform billing and accounts receivable tasks; maintain accounting logs and purchase orders.
• Generate reports and complete documentation; monitor subcontractor agreements as required.

Skills

Data entry

Billing

Communication skills

Office administration

Education

High School Diploma or GED

Tools

DFPS PEIS database

Job description

Buckner Children and Family Services Community: Texas Home Visiting Program Location: Lubbock, TX - Onsite Address: 1510 S Loop 289 Lubbock, Texas 79412 Job Schedule: Full-Time

We are seeking an Administrative Assistant to join our Texas Home Visiting Program. In the role of Administrative Assistant, you will provide program secretarial and receptionist functions including directing all incoming phone calls and preparing program correspondence. Provide accurate data entry into the DFPS PEIS database of all service data for all participants served in accordance with contract guidelines. Data entry includes registration, service data, and outcome data. You will also prepare invoices for payments; submit monthly billing and accounts receivables, perform monthly contract billing, maintain accurate accounting logs, and prepare purchase orders. Join our team and shine hope in the lives of others!

What you'll do:

• Perform all duties in a courteous manner and maintain excellence in customer service including but not limited to cheerfully greeting clients and visitors with a smile and exercising respect with co-workers.
• Accept inquiry calls, provide information and complete an initial screening on prospective parents in accordance with established guidelines.
• Timely and accurately prepare and manage billing for Texas Home Visiting program in accordance with established guidelines; maintain accurate and complete accounts receivable records.
• Prepare Texas Home Visiting accounts receivable reports and meet timely with the Program Supervisor to resolve any discrepancies.
• Supervise the overall needs of the Texas Home Visiting office such as, office supplies stocked for staff use; keep the appearance of the office in accordance with the holidays and special events.
• Review and accurately process mail, faxes, emails, and other correspondence in a timely manner.
• Maintain positive, professional appearance and demeanor while interacting and/or communicating with others.
• Answer phone calls and appropriately respond to inquiries and requests for information for the Texas Home Visiting program.
• Generate reports as requested. Accurately prepare and proofread memos, letters, spreadsheets and other documents and correspondence as required. Complete accurate and timely documentation.
• Timely and accurately prepare and monitor subcontractor agreements as required.

What you ’ll bring :

• High School Diploma (or G.E.D.) required.
• Prior work experience in education, child health and development, child abuse or neglect, and/or parent education preferred.
• Knowledge of and/or experience using community resources preferred.
• Knowledge and experience with in-home visitation preferred.
• Requires ability to drive assigned vehicle(s) or personal vehicle, with appropriate state license, following all laws applicable; must provide proof of liability insurance and must be eligible to be insured under Buckner’s insurance policy. Must be age 21 or older to drive on behalf of Buckner.
• Requires ability to use up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force continuously to move objects and/or people.
• Requires ability to walk, stand and sit, sometimes for prolonged periods of time.

The above description reflects the details considered necessary to describe the essential functions of the job and should not be construed as a detailed description of all the work requirements that may be performed in the job.

The same way we treat our employees is how we treat all applicants – with respect. Buckner is an equal opportunity employer (EEO is the law). You will be treated fairly throughout our recruiting process and without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or veteran status in consideration for a career at Buckner.