Administrative Operations Specialist

Xcel Energy; Eau Claire (WI); Hybrid; USD 47,000 - 65,000; Full time

Benefits offered by this job

Medical/Pharmacy Plan

Dental

Vision

Life Insurance

401(k) plan

Paid time off

Holidays

Job summary

Xcel Energy in Eau Claire, Wisconsin is seeking an administrative professional to perform a wide variety of secretarial functions and support department operations. You will handle correspondence, prepare reports, manage timekeeping and travel arrangements, and maintain confidential files in a fast-paced environment.

The role emphasizes strong organizational skills, proficiency in MS Office, and the ability to improve office procedures while supporting budgets and vendor coordination.

Qualifications

• Requires high school diploma or equivalent and five years experience in administrative support services.
• Additional secretarial or administrative coursework preferred.
• Requires a broad knowledge of department operations and policies.
• Proficient in the use of computer applications including word processing, spreadsheet, presentation, graphic and database applications.

Responsibilities

• Composes, design, edits and prepares various correspondence, documents and reports for the department including spreadsheets, graphs and charts.
• Processes department timekeeping and employees changes. Greets and directs visitors. Responds to telephone callers by answering routine questions.
• Maintain confidential files, personnel files and reports. Receives, sorts, redirects and prioritizes incoming mail. Directs important matters to appropriate department personnel.
• Provides training to others in area of expertise. Design and administer office procedures.
• Assist with preparation and tracking of departmental budgets. Maintain & prepare payment processing for outside contractors and vendors.
• Coordinate and initiate meetings and travel arrangements for the department. Arrange schedules for management staff.

Skills

Administrative support

Secretarial experience

Microsoft Office

Communication skills

Education

High school diploma

Secretarial coursework

Tools

Word processing

Spreadsheet

Presentation

Database applications

Graphic software

Job description

Xcel Energy in Eau Claire, Wisconsin is seeking an administrative professional to perform a wide variety of secretarial functions and support department operations. You will handle correspondence, prepare reports, manage timekeeping and travel arrangements, and maintain confidential files in a fast-paced environment.

The role emphasizes strong organizational skills, proficiency in MS Office, and the ability to improve office procedures while supporting budgets and vendor coordination.