Hybrid Administrative Specialist - Budget & Ops Support

Xcel Energy; Roseville (MN); Hybrid; USD 31,000 - 43,000; Full time

Benefits offered by this job

Spot On Bonus

Medical/Pharmacy Plan

Dental

Vision

Life Insurance

Tuition reimbursement

Pension

401(k) plan

Paid time off (PTO)

Holidays

Parental Leave

Job summary

Xcel Energy is seeking an experienced administrative professional in Minnesota for a role that blends office support with business workflow optimization. The position emphasizes preparing correspondence, managing timekeeping, greeting visitors, and maintaining confidential files in a collaborative environment.

The role requires a high school diploma and five years of admin experience, plus proficiency with word processing, spreadsheets, and presentation tools.

Qualifications

• Requires high school diploma or equivalent and five years experience in administrative support services.
• Additional secretarial or administrative coursework preferred.
• Requires a broad knowledge of department operations and policies.
• Proficient in the use of computer applications including word processing, spreadsheet, presentation, graphic and database applications.

Responsibilities

• Composes, design, edits and prepares various correspondence, documents and reports for the department including spreadsheets, graphs and charts.
• Processes department timekeeping and employees changes. Greets and directs visitors. Responds to telephone callers by answering routine questions.
• Maintain confidential files, personnel files and reports. Receives, sorts, redirects and prioritizes incoming mail. Directs important matters to appropriate department personnel. Order and maintain inventory of office supplies.
• Provides training to others in area of expertise. Design and administer office procedures. Evaluates and revised procedures as necessary to improve office efficiency.
• Assist with preparation and tracking of departmental budgets. Maintain & prepare payment processing for outside contractors and vendors.
• Coordinate and initiate meetings and travel arrangements for the department. Arrange schedules for management staff.
• Maintains and updates corporate documents (i.e. policies and procedures, organizational charts and announcements for designated department) and departmental files.
• Conducts special projects requiring research and report development. Research may require collection and analysis of data. Checks data input for accuracy and corrects errors.

Skills

Administrative support

Secretarial experience

Computer literacy

Education

High school diploma

Secretarial coursework

Tools

Word processing

Spreadsheet

Presentation software

Graphic software

Database software

Job description

Xcel Energy is seeking an experienced administrative professional in Minnesota for a role that blends office support with business workflow optimization. The position emphasizes preparing correspondence, managing timekeeping, greeting visitors, and maintaining confidential files in a collaborative environment.

The role requires a high school diploma and five years of admin experience, plus proficiency with word processing, spreadsheets, and presentation tools.