Administrative Assistant III

Xcel Energy Inc; Minneapolis (MN); On-site; USD 31,000 - 43,000; Full time

Benefits offered by this job

Medical/Pharmacy Plan

Dental

Vision

Pension

401(k) plan

Paid time off

Job summary

Xcel Energy Inc is seeking an experienced administrative professional in Minneapolis to support a fast-paced department with a focus on accuracy and efficiency.

You will handle a range of clerical tasks, coordinate meetings and travel, maintain confidential records, and contribute to process improvements within the team.

Qualifications

• Requires five years of administrative support experience.
• High school diploma or equivalent; additional secretarial coursework preferred.
• Strong knowledge of department operations and policies.

Responsibilities

• Prepare and edit department correspondence, reports, and spreadsheets.
• Process timekeeping, employee changes, greet visitors, answer routine questions.
• Maintain confidential files and organize department documents.
• Provide training and improve office procedures for efficiency.
• Assist with departmental budgets and payment processing for contractors.
• Coordinate meetings and travel for management staff.
• Update corporate documents and manage data accuracy.

Skills

Calendar management

Meeting coordination

Interdepartmental communication

AI tools (Copilot)

Education

High school diploma

Additional secretarial coursework

Tools

SAP Concur

Microsoft Copilot

Job description

Are you looking for an exciting job where you can put your skills and talents to work at a company you can feel proud to be a part of? Do you want a workplace that will challenge you and offer you opportunities to learn and grow? A position at Xcel Energy could be just what you’re looking for.

Position Summary

Performs a wide variety of administrative functions and secretarial services. Handles details and assignments of a moderately complex nature within agreed upon limits using established guidelines and procedures.

Essential Responsibilities

• Composes, design, edits and prepares various correspondence, documents and reports for the department including spreadsheets, graphs and charts. Identifies computer applications to perform required duties in the most effective manner.

• Processes department timekeeping and employees changes. Greets and directs visitors. Responds to telephone callers by answering routine questions.

• Maintain confidential files, personnel files and reports. Receives, sorts, redirects and prioritizes incoming mail. Directs important matters to appropriate department personnel. Order and maintain inventory of office supplies.

• Provides training to others in area of expertise. Design and administer office procedures. Evaluates and revised procedures as necessary to improve office efficiency.

• Assist with preparation and tracking of departmental budgets. Maintain & prepare payment processing for outside contractors and vendors.

• Coordinate and initiate meetings and travel arrangements for the department. Arrange schedules for management staff.

• Maintains and updates corporate documents (i.e. policies and procedures, organizational charts and announcements for designated department) and departmental files.

• Conducts special projects requiring research and report development. Research may require collection and analysis of data. Checks data input for accuracy and corrects errors.

Additional Role expectations

• Approximately 10% travel.

• Onsite Tuesday through Thursday, with occasional schedule changes based on travel or business needs.

Minimum Requirements

• Requires high school diploma or equivalent and five years of experience in administrative support services.

• Additional secretarial or administrative coursework preferred.

• Requires a broad knowledge of department operations and policies.

• Proficient in the use of computer applications including word processing, spreadsheet, presentation, graphic and database applications.

Preferred Experience & Skills

calendar management experience.

• Strong communication skills, including coordinating meetings, engaging the right stakeholders, managing interdepartmental communications, and drafting messages with the appropriate tone.

• Experience using AI tools, preferably Microsoft Copilot, to organize priorities and streamline administrative work.

• SAP Concur experience or comparable expense-reporting and tracking experience.

• Experience coordinating travel

As a leading combination electricity and natural gas energy company, Xcel Energy offers a comprehensive portfolio of energy-related products and services to 3.4 million electricity and 1.9 million natural gas customers across eight Western and Midwestern states. At Xcel Energy, we strive to be the preferred and trusted provider of the energy our customers need. If you’re ready to be a part of something big, we invite you to join our team.

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Salary and Benefits

Non-BargainingThe anticipated starting base pay for this position is: $22.40 to $31.40 per hourThis position is eligible for the following benefits:

• Spot On Bonus
• Medical/Pharmacy Plan
• Dental
• Vision
• Life Insurance
• Dependent Care Reimbursement Account
• Health Care Reimbursement Account
• Health Savings Account (HSA) (if enrolled in eligible health plan)
• Limited-Purpose FSA (if enrolled in eligible health plan and HSA)
• Transportation Reimbursement Account
• Short-term disability (STD)
• Long-term disability (LTD)
• Employee Assistance Program (EAP)
• Fitness Center Reimbursement (if enrolled in eligible health plan)
• Tuition reimbursement
• Transit programs
• Employee recognition program
• Pension
• 401(k) plan
• Paid time off (PTO)
• Holidays
• Volunteer Paid Time Off (VPTO)
• Parental Leave

Benefit plans are subject to change and Xcel Energy has the right to end, suspend, or amend any of its plans, at any time, in whole or in part.

In any materials you submit, you may redact or remove age-identifying information including but not limited to dates of school attendance and graduation.You will not be penalized for redacting or removing this information.

Deadline to Apply: 09/27/26

All Xcel Energy employees and contractors share responsibility for protecting the company's information and systems by adhering to cybersecurity policies, standards, and best practices, recognizing that cybersecurity is everyone's responsibility.

ACCESSIBILITY STATEMENT

Xcel Energy endeavors to make https://www.xcelenergy.com/ accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Xcel Energy Talent Acquisition at [e-mail]. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.