Administrative & Operations Manager (Hybrid)

Pittsburgh Parks Conservancy; Pittsburgh (Allegheny County); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical coverage

Retirement plan with employer match

Paid time off

Hybrid work options

Job summary

The Pittsburgh Parks Conservancy is seeking an Administrative Manager to partner with the President & CEO and executive leadership. This role oversees daily administrative operations, coordinating services, records, and office logistics to support finance, HR, IT coordination, and general operations.

Key responsibilities include managing calendars, travel, correspondence, procurement, vendor coordination, and maintaining filing systems while supporting budget processes and audits.

Qualifications

• 3+ years of administrative support or nonprofit operations
• Experience with bookkeeping functions including accounts payable/receivable
• Strong proficiency in Microsoft 365 applications (Outlook, Word, Excel, Teams, SharePoint)
• Excellent organizational, time management, and confidentiality skills

Responsibilities

• Administrative support for CEO and leadership team tasks, calendars, travel, correspondence, and meeting logistics
• Finance support including AP/AR, deposits, disbursements, and routine bookkeeping
• HR and IT support including HRIS maintenance, onboarding, benefits administration, and IT coordination
• Other duties as assigned to support nonprofit operations

Skills

Administrative support

Time management

Customer service

Confidentiality

Microsoft 365

Education

High school diploma or GED

Associate's or Bachelor's degree in accounting/finance/HR/nonprofit management

Tools

QuickBooks Online

BambooHR

Ramp

Microsoft SharePoint

Job description

The Pittsburgh Parks Conservancy is seeking an Administrative Manager to partner with the President & CEO and executive leadership. This role oversees daily administrative operations, coordinating services, records, and office logistics to support finance, HR, IT coordination, and general operations.

Key responsibilities include managing calendars, travel, correspondence, procurement, vendor coordination, and maintaining filing systems while supporting budget processes and audits.