Senior Administrative Assistant - Hybrid & Project Support

VetJobs; Pittsburgh (Allegheny County); Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

Retirement plan

100% University match

Paid holidays

Paid vacation

Parental leave

Flexible schedules

Job summary

The University of Pittsburgh is seeking an Administrative Assistant III to support senior-level roles across departments. This role manages office workflows, coordinates meetings, prepares documents, and assists with budgets and invoicing.

Hybrid work arrangement applies, with on-campus Pittsburgh base and opportunities to coordinate with internal and external stakeholders. Minimum 5 years of experience and an Associate's degree are required.

Qualifications

• Associate's degree required and five years of relevant experience.
• Proven ability to manage budgets and invoicing.
• Hybrid work setup with on-campus presence in Pittsburgh.

Responsibilities

• Supports senior-level roles across departments and coordinates teams.
• Manages office workflow, schedules, and events.
• Handles phone inquiries and directs callers appropriately.
• Prepares and edits financial reports, manuals, and routine correspondence.
• Assists with budget preparations and vendor invoicing.
• Performs data entry and travel arrangements.

Skills

Administrative support

Budget handling

Customer service

Meeting coordination

Document preparation

Education

Associate's Degree

Job description

The University of Pittsburgh is seeking an Administrative Assistant III to support senior-level roles across departments. This role manages office workflows, coordinates meetings, prepares documents, and assists with budgets and invoicing.

Hybrid work arrangement applies, with on-campus Pittsburgh base and opportunities to coordinate with internal and external stakeholders. Minimum 5 years of experience and an Associate's degree are required.