Administrative Operations Manager (Engineering Firm)

J. Kent Staffing; Boulder (CO); On-site; USD 65,000 - 90,000; Full time

Job summary

Our client, a respected forensic engineering firm in Boulder, Colorado, seeks an experienced Administrative Manager to join a small, collaborative team. Reporting to the President and CEO, you will oversee day-to-day administrative and business operations while supporting engineers.

This hands-on role requires high organization, proactivity, and independence in a small-office setting. Notary status or willingness to obtain one is preferred.

Qualifications

• Experience in administration, business operations, executive support, or office management.
• Strong MS Office (Word, Outlook, Excel) proficiency.
• Excellent written and verbal communication, grammar, proofreading, and document formatting.

Responsibilities

• Manage administrative aspects of engineering cases from intake through final closure.
• Coordinate schedules, deadlines, depositions, trials, and other case activities.
• Proofread, format, and finalize technical reports, affidavits, and correspondence with engineers.
• Serve as primary contact for clients, ensuring timely, professional communication.
• Oversee billing and invoicing, track billable time, prepare invoices, monitor balances, and process payments.
• Coordinate payroll administration and liaise with outside bookkeeping/payroll providers.
• Maintain accurate electronic records, calendars, and administrative systems.
• Provide general office support including answering phones and travel coordination.

Skills

Attention to detail

Communication skills

Organizational skills

Independent worker

Confidentiality

Notary Public

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

Our client, a respected forensic engineering firm in Boulder, Colorado, seeks an experienced Administrative Manager to join a small, collaborative team. Reporting to the President and CEO, you will oversee day-to-day administrative and business operations while supporting engineers.

This hands-on role requires high organization, proactivity, and independence in a small-office setting. Notary status or willingness to obtain one is preferred.