Administrative - Operations Manager

Medlinkhealth Anesthesia Associates; Peterborough (NH); On-site; USD 80,000 - 90,000; Full time

Job summary

Medlinkhealth Anesthesia Associates in Peterborough, NH, seeks an Administrative Operations Manager (Days) to oversee practice operations, budgets, staffing, and regulatory compliance. The role focuses on improving patient flow, staffing strategies, and financial performance while ensuring high-quality patient care and adherence to NH licensing requirements.

The ideal candidate will have an RN license, an associate degree (bachelor’s preferred), and at least five years of practice management

Qualifications

• Bachelor’s degree strongly preferred for leadership roles.
• At least five years of relevant experience in medical practice management.
• NH RN license required for NH practice.

Responsibilities

• Oversee department budget to meet organizational goals.
• Monitor financial controls and audit processes.
• Manage revenue cycle and accounts receivable performance.
• Recruit, orient, and retain clinical and nonclinical staff.
• Ensure compliance with employment laws and regulatory standards.
• Lead clinical and administrative training programs for staff.
• Develop and maintain internal communication channels for staff.

Skills

Budget management

Staff recruitment

Communication

Regulatory compliance

Operations management

Billing & collections

Patient flow optimization

Team leadership

Education

Associate degree

Bachelor’s degree

Job description

Perm - Administrative - Operations Manager (Days) Peterborough, NH

Salary Range: $80 - $90K (dependent on education and experience)

Practice Managers are responsible for the overall operation of the practice. This includes budget or financial management; human resource management (hiring/firing/Performance Evaluation); quality management; patient care systems - clinical needs, patient/family concerns, increasing patient volume; information management - attending meetings as identified by the VP or Director. There are four competencies that are critical across every role and responsibility a medical practice management professional performs: professionalism, leadership, communication skills and critical thinking skills.

• Develop and implement the department’s budget to achieve organizational objectives.
• Monitor internal financial controls · Implement and maintain a process for external financial audits.
• Monitor revenue cycle management and accounts receivable management.
• Analyze and monitor financial performance and report financial results to stakeholders.
• Coordinate the recruitment and orientation process of clinical and nonclinical staff.
• Manage the retention of clinical and nonclinical staff
• Develop, implement and monitor effective staffing strategies.
• Implement performance management programs for clinical and nonclinical staff.
• Create and maintain a positive work experience for clinical and non-clinical staff through ongoing and continually improved employee engagement.
• Provide systems, processes and structure for administrative and clinical training for medical providers and employees.
• Establish systems and processes for awareness, education and compliance with employment laws and regulatory standards.
• Develop and maintain appropriate internal communication pathways for clinical and nonclinical staff.
• Monitor a technology security process to protect patient and practice data systems.
• Manage medical information including medical records, medication administration and healthcare-related document storage.
• Implement established processes to comply with mandated reports of specified patient issues to regulatory agencies.
• Lead the integration of the corporate mission statement into all aspects of the organization’s culture.
• Facilitate the implementation of the organization’s strategic plan and objectives.
• Communicate, implement and monitor production and compensation standards for physician and midlevel professional staff.
• Implement and/or support organization leadership management of clinical staff conduct and performance expectations or programs · Work effectively with the Leadership to foster a team culture.
• Establish and monitor business processes to ensure effective and efficient clinical operations.
• Ensure that relevant and accurate resources are available to enhance patient’s knowledge, understanding and participation in their medical care.
• Understand the referral process and plan requirements · Design efficient patient flow patterns to maximize physicians schedules.
• Manage front office operations to maximize patient satisfaction, and customer service efforts.
• Implement a plan to control pharmaceutical supplies.

Submission Requirements

• Education: Associate's degree in related field. - [REQUIRED]
• Bachelor’s degree. - [HIGHLY PREFERRED]
• Experience: At least five years of relevant experience. Preference will be given to candidates with previous medical Practice manager experience. - [REQUIRED]
• This position requires a NH RN license for this practice! - [REQUIRED][DOCUMENT]
• Skills and Abilities: Must be knowledgeable about Practice policies and procedures, including billing and collections, scheduling, staff benefits, etc.- [REQUIRED]
• Must have excellent communication skills on all levels, and must be able to effectively communicate with physicians, staff, and patients. Must be able to delegate work, provide adequate instruction, and follow up on task completion. Must be able to read, interpret and apply policies and procedures. Must be able to operate all appropriate Practice and clinical equipment. Provide personal commitment to enhance knowledge, skills, and abilities in healthcare administration. - [REQUIRED]

Certification Requirements

• BLS (AHA)

State License Requirements

• New Hampshire

Compact Allowed