Administrative Operations Leader: CRM, IT, Publishing

Westminster Theological Seminary; Pennsylvania; On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Benefits Eligible

Job summary

Harvest USA in Dresher, PA seeks an Administrative Manager to lead administrative workflow, oversee facilities, IT systems, CRM database, and publication coordination. The role reports to the COO and supervises staff, contractors, and volunteers.

The ideal candidate is detail-oriented, organized, and able to support ministry operations, events, and donor communications with accuracy and care.

Qualifications

• Oversee administrative workflow, facilities, IT systems, CRM database, and production coordination.
• Lead staff, contractors, and volunteers with regular check-ins and evaluations.
• Participate in annual budgeting and approve administrative expenses.
• Coordinate Spring Update and Fall Magazine production timelines.
• Collaborate with teams to ensure effective data use and reporting.

Responsibilities

• Lead and supervise administrative staff, contractors, and volunteers.
• Manage printing, office contracts, and postal compliance.
• Ensure CRM data integrity and configure campaigns, funds, and settings.
• Oversee facilities: layout, security, and contractor coordination.
• Maintain and train on IT systems, networks, and software purchases.
• Coordinate online store inventory, listings, orders, and vendor relations.

Skills

Administrative leadership

Staff supervision

CRM administration

IT management

Project coordination

Budgeting

Communication

Tools

Basecamp

Job description

Harvest USA in Dresher, PA seeks an Administrative Manager to lead administrative workflow, oversee facilities, IT systems, CRM database, and publication coordination. The role reports to the COO and supervises staff, contractors, and volunteers.

The ideal candidate is detail-oriented, organized, and able to support ministry operations, events, and donor communications with accuracy and care.