Administration

SBH Community Service Network Inc.; Long Branch (NJ); On-site; USD 65,000 - 100,000; Full time

Job summary

SBH Community Service Network Inc. seeks an Administrative Operations Manager in New Jersey to oversee daily administrative functions, facility operations, and staff scheduling. The role requires coordinating security, maintenance, and vendor relations while driving program administration and event support.

The ideal candidate will lead multiple teams, manage grants and insurance matters, and ensure smooth daily operations across departments with strong communication and problem-solving skills.

Qualifications

• Strong administrative and organizational skills required.
• Experience in administration, office management, or operations.
• Ability to supervise staff and coordinate multiple teams.
• Strong scheduling and time-management skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple responsibilities and prioritize tasks effectively.
• Experience coordinating maintenance, cleaning, or security operations is a plus.
• Familiarity with grant management, insurance administration, or organizational programs preferred.
• Comfortable handling event scheduling and administrative coordination.
• Strong problem-solving skills and attention to detail.
• Proficiency in basic computer applications and office software.
• Reliable, professional, and capable of working independently.
• Ability to maintain confidentiality and handle sensitive organizational information.

Responsibilities

• Oversee daily administrative operations and general office responsibilities.
• Maintain organized records, schedules, and important documentation.
• Coordinate communication between staff, management, and outside vendors.
• Manage administrative projects and ensure deadlines are met.
• Assist with grant management, including tracking documentation and administrative requirements.
• Coordinate insurance-related paperwork, records, and follow-ups.
• Handle general administrative tasks and support organizational leadership.
• Supervise maintenance and cleaning crews to ensure facilities are properly maintained.
• Coordinate daily assignments and monitor staff performance.
• Manage security staff scheduling and coverage.
• Ensure cleaning, maintenance, and security operations run efficiently.
• Communicate with vendors and service providers regarding facility needs.
• Address operational concerns and coordinate timely solutions.
• Maintain a clean, organized, and safe environment.
• Assist with food administration and related scheduling or operational needs.
• Coordinate speaker schedules, appointments, and event arrangements.
• Organize and manage holiday seating arrangements.
• Assist with planning and coordinating summer drives and fundraising initiatives.
• Maintain schedules and track important event deadlines.
• Work with staff and leadership to ensure programs and events run smoothly.
• Provide administrative support for special projects and organizational activities.

Skills

Administrative skills

Organizational skills

Staff supervision

Scheduling

Communication

Problem solving

Confidentiality

Office software

Job description

Location: New Jersey
Employment Type: Full-Time
Schedule: Monday–Friday, 8:00 AM–5:00 PM
Salary:Based on Experience

Job Description

Administrative Operations Manager

Location: New Jersey
Employment Type: Full-Time
Schedule: Monday–Friday, 8:00 AM–5:00 PM
Salary:Based on Experience

The organization is seeking a highly organized, responsible, and experienced Administrative Operations Manager to oversee daily administrative functions, facility operations, staff scheduling, and organizational programs.

The ideal candidate will have strong leadership, communication, and multitasking skills, with the ability to supervise maintenance and cleaning crews, coordinate security schedules, and manage various administrative responsibilities.

This position also involves grant management, insurance coordination, food administration, speaker scheduling, holiday seating arrangements, and summer drives.

The organization is seeking a proactive individual who can manage multiple responsibilities while ensuring smooth and efficient daily operations.

Key Responsibilities - Administrative & Office Management

• Oversee daily administrative operations and general office responsibilities.

• Maintain organized records, schedules, and important documentation.

• Coordinate communication between staff, management, and outside vendors.

• Manage administrative projects and ensure deadlines are met.

• Assist with grant management, including tracking documentation and administrative requirements.

• Coordinate insurance-related paperwork, records, and follow-ups.

• Handle general administrative tasks and support organizational leadership.

Facility & Staff Supervision

• Supervise maintenance and cleaning crews to ensure facilities are properly maintained.

• Coordinate daily assignments and monitor staff performance.

• Manage security staff scheduling and coverage.

• Ensure cleaning, maintenance, and security operations run efficiently.

• Communicate with vendors and service providers regarding facility needs.

• Address operational concerns and coordinate timely solutions.

• Maintain a clean, organized, and safe environment.

Program & Event Coordination

• Assist with food administration and related scheduling or operational needs.

• Coordinate speaker schedules, appointments, and event arrangements.

• Organize and manage holiday seating arrangements.

• Assist with planning and coordinating summer drives and fundraising initiatives.

• Maintain schedules and track important event deadlines.

• Work with staff and leadership to ensure programs and events run smoothly.

• Provide administrative support for special projects and organizational activities.

Qualifications

• Strong administrative and organizational skills required.

• Previous experience in administration, office management, or operations preferred.

• Ability to supervise staff and coordinate multiple teams.

• Strong scheduling and time-management skills.

• Excellent written and verbal communication abilities.

• Ability to manage multiple responsibilities and prioritize tasks effectively.

• Experience coordinating maintenance, cleaning, or security operations is a plus.

• Familiarity with grant management, insurance administration, or organizational programs preferred.

• Comfortable handling event scheduling and administrative coordination.

• Strong problem-solving skills and attention to detail.

• Proficiency in basic computer applications and office software.

• Reliable, professional, and capable of working independently.

• Ability to maintain confidentiality and handle sensitive organizational information.