Administrative & Operations Lead — School of Nursing

NU USA Northeastern University; Boston (MA); On-site; USD 34,000 - 50,000; Full time

Benefits offered by this job

Benefits package

Job summary

Northeastern University in Boston is seeking an Administrative Coordinator to provide high‑level administrative support to the School of Nursing, faculty, staff, and students. This role requires initiative, discretion, and strong problem‑solving skills, coordinating calendars, budgets, meetings, and events.

Responsibilities include developing agendas, preparing materials, handling confidential information, supervising work‑study students, and improving processes within the department.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Minimum of 2–4 years of relevant professional experience.
• Advanced proficiency in creating documents, communications, presentations, spreadsheets, and ad‑hoc reports.
• Advanced proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Experience updating online tools and managing special projects.
• Strong analytical skills and business knowledge with the ability to perform varied and moderately complex work.
• Demonstrated ability to manage competing priorities, make sound decisions, and work with minimal direction.
• Strong organizational skills and attention to detail.
• Excellent customer service, interpersonal, and communication skills.
• Ability to handle multiple responsibilities simultaneously while maintaining quality and accuracy.
• Ability to handle sensitive information and maintain a high level of confidentiality.
• Ability to establish priorities and work both independently and collaboratively as part of a team.
• Demonstrated initiative, persistence, professionalism, and business acumen.

Responsibilities

• Manage the School of Nursing Dean's calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare meeting agendas, materials, and minutes and ensure appropriate follow‑up on action items.
• Draft, edit, and coordinate correspondence, reports, presentations, and other documents on behalf of the Dean.
• Handle confidential and sensitive information with a high degree of discretion and professionalism.
• Provide administrative and operational support to School of Nursing faculty and students.
• Organize and schedule meetings and appointments.
• Track and maintain departmental budgets and related records.
• Maintain office equipment and coordinate operational support activities.
• Identify and implement improvements to processes, procedures, and systems within the department.
• Assist with budget preparation, monitoring, and reconciliation activities.
• Ensure departmental funds are appropriately utilized and accurately recorded.
• Provide budget updates and related information to the Dean of the School of Nursing.
• Supervise work‑study students as assigned.
• Provide guidance, assign tasks, and monitor work quality to ensure departmental standards are met.
• Mentor and support students in developing skills and successfully completing assignments.
• Oversee event planning and execution for workshops, conferences, seminars, and other School of Nursing events.
• Provide leadership and guidance related to event development, communications, budgeting, logistics, and post‑event evaluation.
• Assist with event budget preparation, monitoring, and reconciliation.
• Ensure event funds are utilized and recorded appropriately.
• Provide regular updates regarding budget status and event progress.
• Execute special assignments by assisting with planning, establishing objectives, coordinating activities, and ensuring successful completion.
• Collaborate with stakeholders to gain cooperation and facilitate project execution.
• Monitor project progress, resolve issues, and implement necessary adjustments to achieve desired outcomes.
• Collect, organize, and analyze data from multiple sources to support recordkeeping, reporting, and program management activities.
• Utilize data insights to provide analysis and recommendations.
• Identify and resolve issues with applications and systems to improve data accuracy and operational efficiency.

Skills

Calendar management

Budget tracking

Communication

Document creation

Analytical thinking

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Job description

Northeastern University in Boston is seeking an Administrative Coordinator to provide high‑level administrative support to the School of Nursing, faculty, staff, and students. This role requires initiative, discretion, and strong problem‑solving skills, coordinating calendars, budgets, meetings, and events.

Responsibilities include developing agendas, preparing materials, handling confidential information, supervising work‑study students, and improving processes within the department.