Administrative Operations Lead, Abdominal Transplantation

Stanford University School of Medicine; Palo Alto (CA); Híbrido; USD 80 000 - 110 000; Tempo integral

Resumo da oferta

Stanford University School of Medicine is seeking an Administrative Operations Supervisor for the Division of Abdominal Transplantation. The role supports the Division Chief in a hybrid setting, handling calendars, meetings, travel, and complex events while supervising staff and maintaining high-level communications.

The candidate will draft correspondence, manage budgets, and coordinate with internal and external partners to ensure smooth operations and execution of initiatives in a demanding

Qualificações

• High school diploma and six years of administrative experience or equivalent combination.
• Experience supporting a senior leader in a complex academic/clinical environment preferred.
• Excellent written and verbal communication skills and proofreading/editing ability.
• Ability to independently prioritize workloads and manage multiple tasks with minimal supervision.
• Demonstrated ability to work effectively with Stanford colleagues and external organizations.

Responsabilidades

• Act on behalf of supervisor in prioritizing and resolving administrative issues.
• Prepare background information for meetings and participate as needed.
• Oversee scheduling, conferences, events, and vendor coordination within budget.
• Draft documents and correspondence for presentations, grants, and reports; ensure accuracy of content.
• Plan calendars, arrange travel, and manage calendar conflicts in compliance with policies.
• Create complex reports and financial spreadsheets; monitor budgets and vendor selections.
• Coordinate office moves and remodeling projects.
• Review material for briefing purposes.

Conhecimentos

Supervisory experience

Written and verbal communication

Independent drafting of correspondence

Team collaboration

Healthcare knowledge

Organization and prioritization

Stakeholder management

Formação académica

College degree (preferred)

Ferramentas

Microsoft Office

Google Workspace

Calendar management

Descrição da oferta de emprego

Stanford University School of Medicine is seeking an Administrative Operations Supervisor for the Division of Abdominal Transplantation. The role supports the Division Chief in a hybrid setting, handling calendars, meetings, travel, and complex events while supervising staff and maintaining high-level communications.

The candidate will draft correspondence, manage budgets, and coordinate with internal and external partners to ensure smooth operations and execution of initiatives in a demanding