Administrative Operations Lead, Abdominal Transplant

Stanford University; Palo Alto (CA); Híbrido; USD 85 000 - 110 000; Tempo integral

Resumo da oferta

Stanford University in Palo Alto seeks an Administrative Operations Supervisor to support the Division Chief within a hybrid schedule (3 days in office, 2 days remote). The role requires independent prioritization, strong communication, and the ability to manage events, travel, budgets, and complex correspondence.

Ideal candidates will have prior supervisory experience, exceptional organizational skills, and a background in healthcare or science environments.

Qualificações

• Excellent written and verbal communication skills.
• Proven supervisory experience.
• Ability to independently compose/draft correspondence for division leadership.
• Demonstrates ability to work with Stanford colleagues, clients, and external organizations.
• Healthcare or natural science background; college degree preferred.

Responsabilidades

• Prioritize and resolve administrative problems on behalf of supervisor/chair.
• Research and prepare background information for meetings; attend meetings on supervisor’s behalf.
• Plan, schedule, and oversee complex conferences, events, and travel within budget.
• Draft documents for presentations, grants, reports; edit and fact-check; manage content.
• Create complex reports/spreadsheets using specialized software; make recommendations.
• Manage budgeting tasks, reconcile statements, and assist with purchases or vendor selection.
• Coordinate office moves and routine remodeling projects.
• Analyze material for briefing and briefing purposes.

Conhecimentos

Supervisory experience

Communication skills

Independent writing/drafting

Stakeholder collaboration

Academic medical environment

Formação académica

College degree preferred

High school diploma + 6 years experience

Descrição da oferta de emprego

Stanford University in Palo Alto seeks an Administrative Operations Supervisor to support the Division Chief within a hybrid schedule (3 days in office, 2 days remote). The role requires independent prioritization, strong communication, and the ability to manage events, travel, budgets, and complex correspondence.

Ideal candidates will have prior supervisory experience, exceptional organizational skills, and a background in healthcare or science environments.