Administrative Operations Lead

Momentum; Camarillo (CA); On-site; USD 65,000 - 95,000; Full time

Job summary

Momentum in Camarillo, CA is seeking an Administrative Manager to oversee the administrative department, supervise staff, schedule communications, and assist the president with HR and supply management.

You will maintain budgets, develop office policies, manage records, coordinate vendors, payroll, and leave processing, while ensuring compliance and confidentiality across the organization.

Qualifications

• Strong ability to organize and plan work adhering to deadlines.
• High level of attention to detail and ability to maintain confidentiality.
• Excellent communication and interpersonal skills with tact and diplomacy.
• Ability to read, write, and understand English and follow instructions.
• Multi-tasking is a necessity.
• Thorough knowledge of modern office practices and procedures.
• Typing with accuracy and speed.
• Ability to work without supervision and adapt to changing priorities.

Responsibilities

• Support site leader in hiring, scheduling, training and evaluations.
• Maintain the company budget performance spreadsheet.
• Coordinate communications, workflow and scheduling.
• Coordinate development of office policies and procedures to improve workflow and compliance.
• Supervise administrative records, process and procedures for business activity workflow.
• Manage administrative assistant(s).
• Coordinate the facilities and equipment maintenance.
• Ensure compliance with relevant regulations and confidentiality of information.
• Oversee filing, data entry, and vendor communications.
• Process payroll and employee leave requests.

Skills

Office management

Attention to detail

Communication skills

English literacy

Multitasking

Microsoft Office

Typing speed

Independence

Education

High school diploma

AS in Administration

Tools

MS Word

Excel

PowerPoint

Job description

Momentum in Camarillo, CA is seeking an Administrative Manager to oversee the administrative department, supervise staff, schedule communications, and assist the president with HR and supply management.

You will maintain budgets, develop office policies, manage records, coordinate vendors, payroll, and leave processing, while ensuring compliance and confidentiality across the organization.