Administrative Operations Coordinator - Houston

Universal Technical Institute, Inc.; Houston (TX); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Paid Training

Tuition Waiver

Paid Time Off

Retirement Matching

Paid Parental Leave

Health Insurance

Vision & Dental Insurance

Pet Insurance

Health Plan Enrollment

Job summary

Universal Technical Institute, Inc. in Houston, TX is seeking an Administrative Operations Coordinator to provide comprehensive administrative support to the Campus President, faculty, and staff, ensuring efficient daily operations.

The role handles onboarding documentation for new hires, coordinates campus events, maintains records, and supports accreditation processes, reporting to campus leadership. This onsite position offers paid training, tuition waiver, and strong benefits with retirement

Qualifications

• High school diploma or GED required; associate's degree preferred.
• Minimum of three years of administrative experience.
• Experience in post-secondary education preferred.
• Strong communication and organizational skills; ability to manage multiple tasks.

Responsibilities

• Serve as the first point of contact for faculty, staff, students, and visitors, providing information and administrative support.
• Coordinate and track new hire documentation, including I-9 compliance and credential verification.
• Maintain organized records and filing systems for personnel, compliance, and accreditation documentation.
• Assist with scheduling meetings, campus events, and coordinating leadership calendars.
• Prepare and distribute reports, correspondence, and official documents.
• Support accreditation and regulatory processes by gathering and submitting required documentation.
• Coordinate with internal teams and state agencies to process periodic updates of application surveys and compliance documents.
• Coordinate office supply inventory and manage orders.
• Assist with special projects assigned by campus leadership.
• Other duties as assigned.

Skills

Administrative experience

Communication skills

Organization & time management

Customer service

Team coordination

Education

High school diploma or GED

Associate’s degree in business or related field

Tools

Microsoft Office

Google Workspace

Job description

Overview

The Administrative Operations Coordinator provides comprehensive administrative support to the Campus President, faculty, and staff, ensuring efficient daily operations. This role performs general office functions, supports compliance and accreditation efforts, and coordinates onboarding documentation for new hires. This position also plays a key role in organizing campus events, maintaining records, and supporting communication across departments.

Pay: $20.00 - $25.00

Location: Onsite - Houston, TX

What We Offer:

• Paid Training
• Tuition Waiver: Enjoy a tuition waiver after 6 months of employment for you AND your immediate family offered at UTI and Concorde campuses
• Paid Time Off: Competitive paid time off programs for employees (Vacation, Sick, Flexible, Holiday)
• Retirement Matching: 50% match on the first 6% of your contributions after 90 days
• Paid Parental Leave: 4 weeks of paid leave for both birthing and non-birthing parents to bond with a new baby
• Competitive Insurance: Health, vision, and dental coverage for you and your dependents
• Pet Insurance: Competitive coverage for your furry family members through ASPCA
• Health Plan Enrollment: Eligibility starts first of the month following completing one full month of employment

Responsibilities

• Serve as the first point of contact for faculty, staff, students, and visitors, providing information and administrative support
• Coordinate and track new hire documentation, including I-9 compliance and credential verification
• Maintain organized records and filing systems for personnel, compliance, and accreditation documentation
• Assist with scheduling meetings, campus events, and coordinating leadership calendars
• Prepare and distribute reports, correspondence, and official documents
• Support accreditation and regulatory processes by gathering and submitting required documentation
• Coordinate with internal teams and state agencies to process periodic updates of application surveys and compliance documents
• Coordinate office supply inventory and manage orders
• Assist with special projects assigned by campus leadership
• Other duties as assigned

Qualifications

Education/Experience

• High school diploma or GED (required); Associate’s degree in business or related field (preferred)
• Minimum of three (3) years of administrative experience (required)
• Experience in post-secondary education (preferred)

Skills

• Apply knowledge and skills to complete tasks with minimal supervision
• Identify straightforward problems and recommend potential solutions
• Communicate clearly and effectively with peers and stakeholders
• Demonstrate active listening and empathy in interactions
• Participate in presentations or facilitate small group discussions
• Manage multiple tasks in a dynamic environment
• Use productivity software and collaboration tools with confidence
• Show initiative and accountability for assigned outcomes
• Perform routine tasks and seek guidance for new situations
• Builds strong customer relationships and delivers customer-centric solutions
• Achieves results consistently, even in tough circumstances
• Develops and delivers multi-mode communications tailored to diverse audience needs
• Seeks new growth opportunities and challenges through formal and informal development channels

Work Environment

• This position is designated as On Campus
• Local travel required (up to 5%)

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