Administrative Operations Coordinator

Dobbs Positioning Solutions; Riverview (FL); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Dobbs Equipment in Riverview, FL seeks an Administrative Operations Coordinator to manage security interests for high-value machinery. You will ensure perfecting under UCC Article 9 to protect repossession rights and support the Equipment Sales team.

The role requires attention to detail, strong organizational and communication skills, and the ability to multi-task in a fast-paced environment. Travel up to 15% may be required.

Qualifications

• College degree in Finance/Accounting or related field.
• 2-4 years in equipment finance documentation or related fields.
• Strong communication and organizational skills.
• Proficient with MS Office, especially Excel and Outlook.
• Ability to travel up to 15%.
• Knowledge of UCC Article 9 is a plus.

Responsibilities

• Conduct lien research to identify existing liens on customer business conflicts.
• Monitor 5-year filing expiration cycles and process UCC-3 continuations.
• File UCC-3 terminations promptly after payment obligations are satisfied.
• Partner with Equipment Sales to gather debtor information for valid filings.

Skills

Driver's license

Communication

Organizational skills

Problem-solving

Self-motivation

MS Office (Excel & Outlook)

Attention to detail

Education

Finance/Accounting degree

2-4 years equipment finance documentation

Tools

Lien Solutions

CRM systems

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Operations Coordinator

Full Time Riverview, FL, US

Summary of Primary Functions

The Administrative Operations Coordinator for Equipment Sales manages the full lifecycle of security interests for high-value machinery. You will ensure that every piece of equipment sold or leased on credit is properly "perfected" under UCC Article 9, protecting the company’s ability to repossess assets in the event of default or bankruptcy.

Essential Functions and Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. (Other duties may be assigned)

• Lien Research: Conduct pre-sale searches to identify existing liens on a customer's business that might conflict with the company's security interest.
• Portfolio Management: Monitor the 5-year expiration cycle of filings and process UCC-3 Continuations to maintain priority.
• Lien Releases: Promptly file UCC-3 Terminations once a customer has satisfied their payment obligations, ensuring a clean title for the equipment.
• Sales Support: Partner with the Equipment Sales Team to gather necessary debtor information (legal entity names, FEINs) required for valid filings.

Qualifications

• Valid Drivers License
• Comprehensive understanding ofUCC Article 9specifically related to "Goods" and "Equipment" categories.
• Ability to matchserial numbers on invoicesperfectly with public records—even minor typos can void a lien
• Familiarity with lien management software (e.g.,Lien Solutions) and CRM systems.

Education, Skill, and/or Experience Requirements

• College Degree in Finance/Accounting or related field or a 2-4 years in equipment finance documentation, commercial lending, or a heavy equipment dealership's finance department.
• Ability to communicate effectively (verbal and written) with teammates and customers.
• Strong organizational skills.
• Strong problem-solving skills.
• Must be able to self-manage/self-motivate.
• PC literate, proficient with MS Office, with an emphasis in Excel and Outlook required.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Quick learner with the ability to think out of the box.
• Positive attitude, good organizations skills.
• Understanding of credit and collections.
• Ability to manage relationships, both internally and externally, and holding teammates and customers accountable.
• Strong ability in negotiation and conflict resolution skills.
• Ability to multi-task in a fast-paced environment with proficient follow-up.
• Ability to manage positive relationships, both internally and externally.
• Good understanding of credit reporting agencies such as Equifax and Cortera, as well as financial statements.
• Willingness to travel as needed. Less than 15% of the time.
• Knowledge of related federal and state laws affecting bankruptcy.
• Knowledge of Uniform Commercial Code (UCC)-Revised Article 9 or equivalent legislation.
• Basic understanding of financial statements

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is occasionally exposed to wet and/or humid conditions, moving mechanical parts, and outside weather conditions. The noise level in the work environment is usually quiet.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to stand; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee is occasionally required to sit. The employee must regularly lift and/or move up to 50 pounds and occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, and color vision.

Dobbs Equipment is an Equal Employment Opportunity (EEO) and Affluent Action employer.

We are committed to providing an environment free of discrimination, harassment, and retaliation both for our employees and applicants.

We make all employment-related decisions on the basis of an individual’s qualifications and job performance.

We recruit, hire, promote, train, transfer, and make compensation decisions without regard to race, religion, color, creed, national origin, ancestry or citizenship status, sex, sexual orientation, gender, genetic information, marital status, pregnancy status, age, disability, protected veteran status, or any other characteristic protected by federal, state, or local law.

Notice to Applicants

We participate in E-Verify in the United States.

Drug Free and Alcohol-Free Workplace Notice.

Dobbs Equipment is an Equal Opportunity and At-Will Employer.