Administrative Operations Coordinator

NYU Langone Hospitals; New York, Northern (NY, KY); Hybrid; USD 66,000 - 72,000; Full time

Job summary

NYU Langone Health is seeking an Administrative Coordinator to streamline staff support and maintain efficient administrative operations across departments. The role involves coordinating activities for the staff, designing policies, and ensuring regulatory compliance.

The successful candidate will work directly with the Principal Investigator, Facilities Management, and HR to manage lab operations, payroll, scheduling, and documentation, while supporting training and office safety initiatives.

Qualifications

• Bachelor's Degree required with 2 years of relevant experience.
• Excellent interpersonal, verbal and written communication skills.
• Ability to multi-task and coordinate multiple assignments.
• Ability to interpret and implement policies and procedures, and communicate with diverse populations.

Responsibilities

• Coordinate and manage administrative activities for staff and ensure efficient operations.
• Design and implement office policies, standards and procedures.
• Coordinate day-to-day office and lab operations with PI, Building Operations, and Facilities Management.
• Maintain schedules/calendars, screen calls, organize meetings and events, and manage correspondence.
• Manage onboarding processes for NTV, review resumes, assist with recruitment and submission to Central HR.
• Analyze data related to administrative functions and prepare confidential reports.

Skills

Interpersonal skills

Verbal communication

Written communication

Organizational skills

Multi-tasking

Education

Bachelor's Degree

Tools

Microsoft Office

Job description

NYU Langone Health is seeking an Administrative Coordinator to streamline staff support and maintain efficient administrative operations across departments. The role involves coordinating activities for the staff, designing policies, and ensuring regulatory compliance.

The successful candidate will work directly with the Principal Investigator, Facilities Management, and HR to manage lab operations, payroll, scheduling, and documentation, while supporting training and office safety initiatives.