Administrative & Operations Coordinator

Greenman-Pedersen, Inc.; Morris Plains (NJ); On-site; USD 52,000 - 58,000; Part time

Job summary

Greenman-Pedersen, Inc. in Morris Plains, NJ seeks an Administrative Assistant to support the Survey Team and the finance and administration departments.

Part-time (minimum 30 hours) or full-time (40 hours) role with base pay in NJ. The successful candidate will be detail-oriented, able to work in a fast-paced team and independently, manage files, correspondence, and scheduling, and help ensure smooth office operations in a multi-discipline engineering firm with 50+ years of experience.

Qualifications

• Must be a self-starter with strong organizational skills.
• Proficiency with Microsoft Office Suite and Adobe.
• Ability to prioritize tasks and meet deadlines.
• Willing to cross-train with other staff to balance workload.
• Ability to work independently and in a team.

Responsibilities

• Maintain departmental files and records.
• Answer phones and direct calls.
• Prepare correspondence and proposals for Survey Team.
• Process and file project documents.
• Schedule trainings and travel arrangements as needed.
• Support finance and administration departments.

Skills

Microsoft Word

Microsoft Excel

Outlook

Microsoft Teams

Adobe

Job description

Greenman-Pedersen, Inc. in Morris Plains, NJ seeks an Administrative Assistant to support the Survey Team and the finance and administration departments.

Part-time (minimum 30 hours) or full-time (40 hours) role with base pay in NJ. The successful candidate will be detail-oriented, able to work in a fast-paced team and independently, manage files, correspondence, and scheduling, and help ensure smooth office operations in a multi-discipline engineering firm with 50+ years of experience.