Administrative Operations Coordinator

Bishop & Co.; Honolulu (HI); On-site; USD 37,000 - 46,000; Full time

Benefits offered by this job

Onsite work

Temp-to-hire potential

Competitive hourly pay

Job summary

Bishop & Company in Honolulu, HI seeks an Administrative Operations Coordinator for a long-term temporary role with potential Temp-to-Hire. The ideal candidate has a strong background in finance, accounts payable, procurement, and contract administration.

The position emphasizes accuracy, organization, and the ability to handle multiple priorities in a fast-paced environment. Responsibilities span contracts, purchasing, vendor management, accounts payable processing, and onboarding support.

Qualifications

• Bachelor's degree or equivalent combination of education and related work experience.
• 3+ years of experience in administrative operations, finance support, accounts payable, purchasing, procurement, contract administration, or related functions.
• Experience performing credit card reconciliations and maintaining accurate financial records.
• Experience processing accounts payable, coordinating purchasing, and managing vendor relationships.
• Experience supporting contract administration, renewals, tracking, and compliance documentation.

Responsibilities

• Contracts, Purchasing & Finance (Primary Focus) – coordinate contract administration, approvals, renewals and documentation.
• Manage vendor relationships and respond to contract/procurement inquiries.
• Process accounts payable and vendor invoices with accuracy and timely payment.
• Coordinate purchase orders and procurement requests; monitor purchasing activity.
• Perform monthly credit card reconciliations and resolve discrepancies.
• Maintain financial records and assist with budgeting and expense tracking.
• Support financial reporting, audits and compliance documentation.
• Assist with process improvements in financial operations and contracts.

Skills

Communication skills

Organizational skills

Time management

Analytical thinking

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

Job description

Administrative Operations Coordinator Bishop & Company | Honolulu, HI Temporary | Full-Time | Onsite Duration: Long-Term Temporary with Possibility of Temp-to-Hire

Bishop & Company is seeking an Administrative Operations Coordinator for a temporary opportunity with a respected Honolulu-based organization. This role is ideal for an experienced administrative professional with a strong background in finance, accounts payable, credit card reconciliations, purchasing, procurement, and contract administration. The successful candidate will play a critical role in supporting daily business operations while ensuring the accuracy of financial transactions, vendor relationships, purchasing activities, and contract processes. The ideal candidate is highly organized, detail-oriented, financially savvy, and able to successfully manage multiple priorities in a fast-paced, deadline-driven environment.

Position Summary

The Administrative Operations Coordinator is responsible for supporting office operations, financial administration, purchasing and procurement activities, accounts payable processing, credit card reconciliations, contract coordination, vendor management, onboarding support, and internal communications. This role requires an individual who can effectively balance administrative responsibilities with financial and operational functions while maintaining a high level of accuracy and professionalism.

Essential Responsibilities

• Contracts, Purchasing & Finance (Primary Focus)
• Coordinate contract administration activities, including tracking approvals, renewals, milestones, compliance requirements, and documentation.
• Manage vendor relationships and respond to contract and procurement-related inquiries.
• Process accounts payable transactions and vendor invoices while ensuring accuracy and timely payment.
• Coordinate purchase orders, procurement requests, and purchasing activities.
• Perform monthly credit card reconciliations, review supporting documentation, and resolve discrepancies.
• Maintain accurate financial records and assist with budget tracking and expense management.
• Support financial reporting, audits, compliance requirements, and documentation requests.
• Monitor purchasing and spending activity to ensure adherence to organizational policies and procedures.
• Assist with identifying and implementing process improvements related to financial operations, purchasing, and contract management.

Office Operations & Administration

• Oversee daily office operations to maintain an organized, professional, and efficient work environment.
• Manage administrative systems, office resources, and internal communications.
• Coordinate office vendors, supplies, and service requests.
• Support staff, visitors, and business partners while fostering a welcoming workplace environment.
• Assist with troubleshooting and coordinating office technology support requests.
• Serve as a liaison between local vendors and internal technology resources.

Human Resources Support

• Assist with recruitment coordination and interview scheduling.
• Coordinate new hire onboarding activities and orientation sessions.
• Maintain training records, materials, and employee documentation.
• Provide administrative support for employee-related programs and initiatives.

Additional Duties

• Assist with special projects and other duties as assigned.

Qualifications

• Qualifications Bachelor's degree or equivalent combination of education and related work experience.
• 3+ years of experience in administrative operations, finance support, accounts payable, purchasing, procurement, contract administration, or related functions.
• Demonstrated experience performing credit card reconciliations and maintaining accurate financial records.
• Experience processing accounts payable transactions, coordinating purchasing activities, and managing vendor relationships.
• Experience supporting contract administration, renewals, tracking, and compliance documentation.
• Strong proficiency with Microsoft Office Suite, email systems, databases, and office technology.
• Excellent written and verbal communication skills.
• Strong organizational skills and exceptional attention to detail.
• Proven ability to prioritize competing deadlines and manage multiple responsibilities in a fast-paced, high-volume environment.
• Strong analytical, problem-solving, and decision-making abilities.
• Ability to work independently while collaborating effectively with multiple departments.
• Professional, customer-service-oriented demeanor.
• Ability to maintain confidentiality.

Preferred Qualifications

• Experience with accounting, procurement, ERP, or financial management systems.
• Experience supporting audits, budgeting, expense tracking, or financial reporting.
• Background working in environments with significant vendor, purchasing, and contract activity.

Compensation & Benefits

• Compensation & Benefits $27.00 - $33.65 per hour, depending on qualifications and experience.
• Opportunity to gain experience with a respected local organization.
• Collaborative and professional work environment.

Ideal Candidate Profile

We are seeking candidates who have a strong background in credit card reconciliations, accounts payable, purchasing, procurement, contract administration, and financial operations. Successful candidates will be highly organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced environment where accuracy, deadlines, and customer service are critical to success.

Location: Honolulu, HI Schedule: Full-Time, Onsite No relocation assistance. In-state applicants only. Must be available to interview immediately.

Equal Opportunity Employer - Disability and Veteran